At a Glance
- Tasks: Coordinate guest experiences at thrilling Formula 1 races and ensure seamless event delivery.
- Company: Join the dynamic Williams F1 Team, a leader in motorsport hospitality.
- Benefits: Gain hands-on experience, travel opportunities, and work in a fast-paced environment.
- Other info: Diverse team culture with opportunities for growth and learning.
- Why this job: Be part of high-energy events and create unforgettable experiences for guests.
- Qualifications: Passion for hospitality and events; admin experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Job Description
APPLICATION CLOSING DATE: 27TH JULY
The Hospitality & Events Coordinator will support the delivery of end-to-end guest management programmes at Formula 1 races.
Working closely with the Hospitality & Events Manager, the role will assist in the planning, coordination, and on-site execution of guest programmes, ensuring a seamless and premium experience for partners and guests.
This role is highly operational and detail-focused, supporting guest communications, logistics, supplier coordination, and on-site hosting while developing strong experience in high-end hospitality and international event delivery.
Main Duties
- Guest Programme Support
- Support the coordination of guest programmes in line with partner objectives.
- Assist with guest registration portals, guest data collection, and guest communications.
- Prepare and maintain guest lists and personalised itineraries.
- Update guest itineraries throughout the race weekend as required.
- Support the Hospitality & Events Manager as a point of contact for guest queries.
- Travel, Accommodation & Logistics
- Assist with accommodation coordination, including rooming lists and guest lists.
- Support transport bookings and logistics between airports, hotels, circuits, and events.
- Assist with the coordination of hotel-based activations where required.
- Help manage logistics schedules to ensure smooth guest movements.
- Events, Dining & Gifting
- Support the sourcing and booking of dining venues and event spaces.
- Assist with planning and delivery of dinners and bespoke events.
- Support the sourcing, packing, freight, and delivery of custom gifting.
- Supplier, Budget & Admin Support
- Support supplier coordination and day-to-day communications.
- Assist with budget tracking and cost capture in line with Williams processes.
- Raise purchase orders and invoice requests as instructed.
- Track supplier invoices and payment status.
- Support post-event cost reconciliation with finance.
- On-Site Delivery
- Attend allocated races to support guest programme delivery.
- Support guest hosting and registration on site.
- Assist with supplier coordination and logistics during the race weekend.
- Help maintain high standards of presentation and service.
- Escalate issues promptly to the Hospitality & Events Manager.
Qualifications
- Previous experience or strong interest in hospitality, events, or guest services.
- Experience in an administrative or coordination role desirable.
- Willingness and ability to travel throughout the Formula 1 season.
- Proficient in Microsoft Office and able to learn new systems quickly.
- Second language advantageous but not essential.
- Additional Information
Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
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Hospitality and Events Coordinator in London employer: jobr.pro
At jobr.pro, we pride ourselves on being an excellent employer by fostering a flexible and culturally diverse work environment in Exeter. Our commitment to personal development ensures that employees have ample opportunities for growth while enjoying attractive benefits, making it a rewarding place to advance your career in the transport infrastructure sector.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitality and Events Coordinator in London
✨Get a Taste of the Scene
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We think you need these skills to ace Hospitality and Events Coordinator in London
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about jobr.pro and how your skills can contribute to our team's success. We're after that genuine connection!
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How to prepare for a job interview at jobr.pro
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
