At a Glance
- Tasks: Support finance leaders by managing schedules, coordinating meetings, and overseeing logistics.
- Company: Join a dynamic team at Wise, a global leader in finance.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Embrace diversity and contribute to a collaborative workplace.
- Why this job: Be a key player in a fast-paced environment and drive impactful change.
- Qualifications: Experience as an EA or PA, ideally in a finance setting.
The predicted salary is between 25000 - 30000 £ per year.
We're looking for an Executive Assistant to support our VP Finance & Treasury and our VP Financial Planning & Analysis alongside providing ad‑hoc support to members of the Finance Leadership Team as needed. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day‑to‑day operations. You will also provide ad hoc support to the broader leadership team and assist in coordinating key Finance Tribe activities.
As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.
Your Mission
- Executive Partnership & Strategic Support
- Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward‑looking calendars to ensure executive time is utilised for maximum impact.
- Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre‑reads are distributed well in advance.
- Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
- Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high‑priority strategic work.
- Stakeholder Coordination: Build trusted relationships across teams, acting as a key point of coordination between leaders and internal and external stakeholders.
- Operational & Logistics Excellence
- Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
- Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
- Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
- Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
- Internal Communications: Support leadership communications and team‑wide updates, ensuring information is communicated clearly and consistently.
- Event Leadership & Culture
- Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
- Culture Champion: Positively contribute to making Wise a great place to work.
- AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.
About You:
- Qualifications & Experience
- Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high‑growth, global company.
- Proven ability to manage complex calendars and logistics for senior executives.
- Experience handling expense reports and team budgets.
- Experience supporting Finance teams or working in a finance environment is advantageous.
- Skills & Abilities
- Highly Organised & Proactive: Ability to manage multiple work streams simultaneously, moving beyond administrative support to active project oversight.
- Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
- Tech‑Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
- Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.
- Project Management: Capable of driving end‑to‑end logistics for team offsites and company events.
- Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.
- Team player: Cultivates a culture of mutual support; someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace.
Additional Information
For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive. We're proud to have a truly international team, and we celebrate our differences. Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.
If you want to find out more about what it's like to work at Wise visit Wise.Jobs. Keep up to date with life at Wise by following us on LinkedIn and Instagram.
Executive Assistant - Finance in London employer: jobr.pro
At jobr.pro, we pride ourselves on being an excellent employer by fostering a flexible and culturally diverse work environment in Exeter. Our commitment to personal development ensures that employees have ample opportunities for growth while enjoying attractive benefits, making it a rewarding place to advance your career in the transport infrastructure sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Finance in London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
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Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
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We think you need these skills to ace Executive Assistant - Finance in London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to jobr.pro.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
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How to prepare for a job interview at jobr.pro
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with jobr.pro.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at jobr.pro will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former jobr.pro employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
