At a Glance
- Tasks: Support top executives with calendar management, travel arrangements, and communication.
- Company: Join a dynamic team at NBCUniversal, a leader in the entertainment industry.
- Benefits: Enjoy competitive pay, diverse opportunities, and a supportive work environment.
- Other info: Opportunity for growth in a vibrant company culture that values diversity and inclusion.
- Why this job: Be the backbone of executive operations and make a real impact in a fast-paced setting.
- Qualifications: Experience in executive support, strong multitasking skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant supports the Chief Legal Counsel, International, the SVP, Legal and Business Affairs (Intl. Networks) and the VP, Legal and Business Affairs (Hayu).
RESPONSIBILITIES
- Calendar & Diary Management: Busy diary management across multiple time zones. Schedule and prioritise meetings, appointments and events. Anticipate clashes and ensure executives are prepared.
- Travel & Expenses: Organise international travel, including flights, hotels, visas and transfers. Prepare detailed itineraries and manage last‑minute changes. Prepare expense claims.
- Communication & Gatekeeping: Act as the first point of contact for internal and external stakeholders. Draft responses and act as a professional gatekeeper to protect the executive’s time. Liaise with offices of visiting execs to ensure all logistics run smoothly.
- Meetings & Event Support: Prepare agendas and presentations. Coordinate logistics for Quarterly events. Take actions, distribute notes and track actions.
- Document Management: Edit and format various documents (including track changes) and PowerPoint presentations. Maintain effective online filing systems, including emails and team distribution lists. Safeguard sensitive information and ensure accuracy.
- Financial & Administrative Support: Raise Purchase Orders – liaising with vendors and finance as needed. Process invoices – liaising with vendors and finance as needed.
ABOUT YOU
- Extensive experience in an executive support role providing support to multiple executives at a fast‑paced company.
- Self‑motivated, organised, with a proven ability to prioritise and multitask.
- A calm and professional manner.
- A proactive and flexible attitude.
- Strong communication skills.
- Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.
Additional Information
As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, colour, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
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How to prepare for a job interview at jobr.pro
✨Brush Up on HR Best Practices
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