At a Glance
- Tasks: Support the Fire Resistance Department with admin tasks and client coordination.
- Company: Join UK Testing & Certification, a leader in fire resistance testing.
- Benefits: Flexible working hours, part-time or full-time options available.
- Other info: Opportunity for growth in a dynamic and supportive environment.
- Why this job: Make a difference in fire safety while developing your organisational skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 25000 - 30000 £ per year.
Job Description
As a Fire Resistance Administrator at United Kingdom Testing & Certification (UKTC), you will provide comprehensive administrative support to the Fire Resistance Department, ensuring the efficient support of clients and projects.
You will play a key role in supporting Technical Officers and Technical Surveyors by managing documentation, liaising with clients, coordinating visits and assist in maintaining accurate project records, helping the department deliver market-leading customer service and report turnaround times.
This opportunity can offer flexible working hours and can be part or full time.
The Role
Key Responsibilities
- Prepare draft fire resistance test reports from approved company templates for Technical Officer review.
- Issue signed final fire resistance test reports to clients, ensuring all associated documentation has been completed and correctly archived.
- Coordinate client visits by booking meeting rooms, arranging visitor access and ordering refreshments and lunches where required.
- Support Technical Officers and Technical Surveyors with general project administration, including preparation of project documentation and scheduling support.
- Maintain accurate project data within company management systems, including Hub Spot and other departmental software.
- Coordinate internal communications between the Fire Resistance Team and other departments to ensure efficient project delivery.
- Assist with general departmental administration including filing, archiving and database maintenance.
- Contribute to continuous improvement initiatives aimed at enhancing departmental efficiency and customer experience.
- Undertake any other duties appropriate to the role.
Essential Personal Attributes
- Calm and professional under pressure.
- Highly organised with excellent planning skills.
- Strong customer service focus with a professional and approachable manner.
- High personal accountability.
- Proactive, self-motivated and able to identify priorities without close supervision.
- Detail conscious with a high awareness of the importance of accuracy.
- Demonstrates commitment to impartiality, integrity and ethical conduct.
- Aligns with UKTC's values and commitment to quality.
- Key Communications
- Internal
Customers: Head of Testing, Laboratory Operations Manager, Technical Officers, Technical Surveyor, Senior Leadership Team (SLT), Sales Team, Compliance Officer.
External: Customers, Manufacturers, Suppliers, Contractors, SOCOTEC and Visitors.
Qualifications
Essential Requirements
- Excellent organisational and time management skills with the ability to prioritise multiple projects and deadlines.
- Excellent written and verbal communication skills with a strong customer service focus.
- High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, Power Point and Share Point).
- Excellent attention to detail with the ability to accurately prepare technical documentation.
- Ability to prepare and format controlled technical documentation to a consistently high standard.
- Ability to work independently whilst contributing effectively within a multidisciplinary team.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Good IT skills with the ability to learn and use business management software.
- Awareness of Health & Safety requirements within an office and laboratory environment.
Desirable Skills
- Experience working within a testing laboratory, engineering, construction or certification environment.
- Familiarity with CRM and document management systems.
- Understanding of compliance and quality assurance processes.
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Fire Resistance Administrator in East Kilbride employer: jobr.pro
At jobr.pro, we pride ourselves on being an excellent employer by fostering a flexible and culturally diverse work environment in Exeter. Our commitment to personal development ensures that employees have ample opportunities for growth while enjoying attractive benefits, making it a rewarding place to advance your career in the transport infrastructure sector.
StudySmarter Expert Advice🤫
We think this is how you could land Fire Resistance Administrator in East Kilbride
✨Get Involved with Local Fire Services
Join community groups or volunteer with local fire departments to get a foot in the door. It’s a great way to showcase your commitment to fire safety and emergency services while also making valuable connections in the field.
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✨Keep Your Training Up-to-Date
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We think you need these skills to ace Fire Resistance Administrator in East Kilbride
Some tips for your application 🫡
Show Your Commitment to Safety:In the fire and emergency services sector, it's crucial to showcase your understanding of safety protocols and emergency response challenges. Mention any relevant training or certifications you've completed, like First Aid or Fire Safety courses, and highlight your commitment to public safety in your cover letter.
Highlight Your Teamwork Skills:This field is all about collaboration! Make sure your CV emphasises your ability to work in a team under pressure. Detail examples of teamwork from previous roles, volunteer work or community involvement. Hiring managers at jobr.pro will love to see how you thrive in a group dynamic.
Detail Your Relevant Experience:When listing your experience, don't just mention your job titles – dig into your responsibilities and achievements that relate specifically to fire and emergency services. Include any volunteer work, internships, or projects that display your hands-on experience in this field, especially if you're transitioning from another area.
Craft a Strong Motivation Statement:As you're applying for a full-time role, it’s key to articulate why you want to join jobr.pro specifically. Dive into your motivation for working in fire services, and how this aligns with your career goals. We want to see your passion for contributing to the community and the impact you wish to make!
How to prepare for a job interview at jobr.pro
✨Know Your Emergency Protocols
Since you're eyeing a role in fire emergency services, brush up on the latest firefighting techniques and protocols. Understanding the fundamentals of fire behaviour, rescue operations, and safety measures will show that you’re not just passionate but also knowledgeable about the field.
✨Demonstrate Problem-Solving Skills
Expect situational questions that test your ability to make quick decisions in high-pressure scenarios. Think of examples from your previous experiences or training where you had to think on your feet—this will really highlight your suitability for the role and show that you can handle real emergencies.
✨Highlight Teamwork and Community Engagement
Fire emergency services rely heavily on teamwork, so come prepared to discuss how you've worked with others in stressful situations. Additionally, showcase any community involvement or outreach you've done—it's a great way to demonstrate your commitment to public safety and your understanding of community dynamics.
✨Be Ready to Discuss Your Training
Make sure you’re ready to talk about any relevant training or certifications you have. Whether it’s emergency response training or a first aid qualification, make it clear how these experiences prepare you for a full-time position in fire emergency services with jobr.pro. It shows you’re proactive about your professional development!
