At a Glance
- Tasks: Support top executives with calendar management, travel arrangements, and communication.
- Company: Join NBCUniversal, a leader in media and entertainment.
- Benefits: Competitive salary, inclusive culture, and opportunities for growth.
- Other info: Dynamic work environment with a focus on diversity and inclusion.
- Why this job: Be the backbone of executive operations and make a real impact.
- Qualifications: Experience in executive support, strong multitasking, and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant supports the Chief Legal Counsel, International, the SVP, Legal and Business Affairs (Intl. Networks) and the VP, Legal and Business Affairs (Hayu).
RESPONSIBILITIES
- Calendar & Diary Management: Busy diary management across multiple time zones, schedule and prioritise meetings, appointments and events, anticipate clashes and ensure executives are prepared.
- Travel & Expenses: Organise international travel, including flights, hotels, visas and transfers, prepare detailed itineraries and manage last-minute changes, prepare expense claims.
- Communication & Gatekeeping: Act as the first point of contact for internal and external stakeholders, draft responses and act as a professional gatekeeper to protect the executive’s time, liaise with offices of visiting execs to ensure all logistics run smoothly.
- Meetings & Event Support: Prepare agendas and presentations, coordinate logistics for quarterly events, take actions, distribute notes and track actions.
- Document Management: Edit and format various documents (including track changes) and PowerPoint presentations, maintain effective online filing systems, including emails and team distribution lists, safeguard sensitive information and ensure accuracy.
- Financial & Administrative Support: Raise Purchase Orders – liaising with vendors and finance as needed, process invoices – liaising with vendors and finance as needed.
ABOUT YOU
- Extensive experience in an executive support role providing support to multiple executives at a fast-paced company.
- Self-motivated, organised, with a proven ability to prioritise and multitask.
- A calm and professional manner.
- A proactive and flexible attitude.
- Strong communication skills.
- Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.
We think you need these skills to ace Executive Assistant in City of Westminster
Calendar Management
Diary Management
Meeting Scheduling
International Travel Coordination
Expense Management
Communication Skills
Document Editing
