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- Tasks: Provide top-notch administrative support to a C-Suite executive and their team.
- Company: Join a prestigious Investment Management firm known for excellence in the industry.
- Benefits: Enjoy hybrid work options and flexible hours on quiet days.
- Why this job: Be part of a dynamic team, enhancing your skills in a fast-paced environment.
- Qualifications: Must have 5+ years as an Executive Assistant, with experience in private equity or investment banking.
- Other info: Location: London; work with high-level executives and manage complex tasks.
The predicted salary is between 43200 - 72000 £ per year.
A prestigious Investment Management company are seeking a highly skilled Executive Assistant to provide comprehensive administrative support to a C-Suite executive and his direct team. This pivotal role demands a candidate with exceptional attention to detail, a minimum of five years of experience as an Executive Assistant, and at least three consecutive years supporting senior executives in private equity or investment banking. Hours: 8:30am-6pm (can leave early on quiet days) Hybrid working format: 1-day WFH Location: London Key Responsibilities Calendar Management: Skillfully manage complex and accurate calendar scheduling across multiple time zones for internal/external meetings and Teams conference calls. Travel Coordination: Organize international and domestic travel using platforms such as Reed & Mackay, including flights, accommodation, airport transfers, and comprehensive travel itineraries. Meeting and Event Planning: Coordinate on-site and off-site meetings, as well as occasional event planning duties. Communication Management: Handle incoming calls and messages efficiently, ensuring timely follow-ups. Visa and Travel Documentation: Process visa requests and manage international travel documentation requirements. Expense and Invoice Management: Manage weekly expenses and invoices using systems like Concur with accuracy and timeliness. Presentation Support: Assist with creating PowerPoint presentations and preparing meeting materials. Team Collaboration: Act as a liaison between the executive and internal/external stakeholders to ensure seamless communication. Administrative Projects: Support ad-hoc office projects in collaboration with the broader administrative team. Qualifications and Requirements Executive Assistant Experience: A minimum of five years of experience as an Executive Assistant, with a proven track record of supporting senior executives. Expertise: At least three consecutive years in the same role at a private equity fund or investment bank, demonstrating stability and in-depth understanding of these fast-paced environments. Attention to Detail: Exceptional organizational and detail-oriented skills to ensure flawless deliverables and efficient task execution. C-Suite Support Expertise: Demonstrated success supporting C-Suite executives or senior-level management, showcasing discretion, professionalism, and adaptability. Communication Skills: Outstanding written and verbal communication skills, with professional English grammar and style. Tech Proficiency: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook). Flexibility and Adaptability: Ability to manage tasks across time zones, accommodate flexible working hours, and thrive under tight deadlines. Team Collaboration: Strong interpersonal skills and the ability to build and maintain lasting professional relationships across teams and geographies. Professionalism: A polished, professional demeanor with a client-first approach and a commitment to excellence. #J-18808-Ljbffr
Executive Assistant to Global Head - Investment Management (Basé à London) employer: Jobleads
Contact Detail:
Jobleads Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Global Head - Investment Management (Basé à London)
✨Tip Number 1
Make sure to highlight your experience in managing complex calendars and travel arrangements, especially in a fast-paced environment like investment banking or private equity. This will show that you understand the demands of the role.
✨Tip Number 2
Demonstrate your proficiency with tools like Concur for expense management and Reed & Mackay for travel coordination. Familiarity with these platforms can set you apart from other candidates.
✨Tip Number 3
Emphasize your ability to communicate effectively across different time zones. Mention any previous experiences where you successfully coordinated meetings or events internationally.
✨Tip Number 4
Showcase your attention to detail by providing examples of how you've ensured flawless deliverables in past roles. This is crucial for supporting C-Suite executives and managing high-stakes tasks.
We think you need these skills to ace Executive Assistant to Global Head - Investment Management (Basé à London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially your work with senior executives in private equity or investment banking. Use specific examples to demonstrate your skills in calendar management, travel coordination, and communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and professionalism. Mention your relevant experience and how it aligns with the responsibilities of the role. Be sure to express your enthusiasm for supporting a C-Suite executive.
Highlight Technical Skills: Emphasize your advanced proficiency in MS Office Suite, particularly PowerPoint, as this role requires creating presentations. If you have experience with expense management systems like Concur, mention that too.
Showcase Communication Skills: Since outstanding written and verbal communication skills are crucial for this position, ensure your application is free of errors and reflects a professional tone. Consider including examples of how you've effectively managed communication in previous roles.
How to prepare for a job interview at Jobleads
✨Showcase Your Experience
Be prepared to discuss your previous roles as an Executive Assistant, especially your experience supporting senior executives in private equity or investment banking. Highlight specific examples that demonstrate your ability to manage complex calendars and travel arrangements.
✨Demonstrate Attention to Detail
Since this role requires exceptional attention to detail, consider bringing examples of your work that showcase your organizational skills. Discuss how you ensure accuracy in calendar management, expense reporting, and documentation.
✨Communicate Effectively
Prepare to exhibit your outstanding communication skills during the interview. Practice articulating your thoughts clearly and professionally, as well as demonstrating your ability to handle incoming calls and messages efficiently.
✨Familiarize Yourself with Tech Tools
Make sure you are well-versed in the tools mentioned in the job description, such as MS Office Suite and Concur. Be ready to discuss how you have used these tools in your previous roles to enhance productivity and streamline processes.
