Executive Assistant to Global Head - Investment Management

A prestigious Investment Management company are seeking a highly skilled Executive Assistant to provide comprehensive administrative support to a C-Suite executive and his direct team. This pivotal role demands a candidate with exceptional attention to detail, a minimum of five years of experience as an Executive Assistant, and at least three consecutive years supporting senior executives in private equity or investment banking. Hours: 8:30am-6pm (can leave early on quiet days) Hybrid working format: 1-day WFH Location: London Key Responsibilities Calendar Management: Skillfully manage complex and accurate calendar scheduling across multiple time zones for internal/external meetings and Teams conference calls. Travel Coordination: Organize international and domestic travel using platforms such as Reed & Mackay, including flights, accommodation, airport transfers, and comprehensive travel itineraries. Meeting and Event Planning: Coordinate on-site and off-site meetings, as well as occasional event planning duties. Communication Management: Handle incoming calls and messages efficiently, ensuring timely follow-ups. Visa and Travel Documentation: Process visa requests and manage international travel documentation requirements. Expense and Invoice Management: Manage weekly expenses and invoices using systems like Concur with accuracy and timeliness. Presentation Support: Assist with creating PowerPoint presentations and preparing meeting materials. Team Collaboration: Act as a liaison between the executive and internal/external stakeholders to ensure seamless communication. Administrative Projects: Support ad-hoc office projects in collaboration with the broader administrative team. Qualifications and Requirements Executive Assistant Experience: A minimum of five years of experience as an Executive Assistant, with a proven track record of supporting senior executives. Expertise: At least three consecutive years in the same role at a private equity fund or investment bank, demonstrating stability and in-depth understanding of these fast-paced environments. Attention to Detail: Exceptional organizational and detail-oriented skills to ensure flawless deliverables and efficient task execution. C-Suite Support Expertise: Demonstrated success supporting C-Suite executives or senior-level management, showcasing discretion, professionalism, and adaptability. Communication Skills: Outstanding written and verbal communication skills, with professional English grammar and style. Tech Proficiency: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook). Flexibility and Adaptability: Ability to manage tasks across time zones, accommodate flexible working hours, and thrive under tight deadlines. Team Collaboration: Strong interpersonal skills and the ability to build and maintain lasting professional relationships across teams and geographies. Professionalism: A polished, professional demeanor with a client-first approach and a commitment to excellence. #J-18808-Ljbffr