BMT/ CAR-T Coordinator

Employer Cardiff and Vale University Health Board Employer type NHS Site University Hospital of Wales Town Cardiff Salary £26,928 – £29,551 per annum Salary period Yearly Closing 27/07/2025 23:59Band 4WHO WE ARE:Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:· We are kind and caring· We are respectful· We have trust and integrity· We take personal responsibilityOUR REGION:Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour – £24,638 per annum.This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmedJob overviewDo you enjoy working in an exciting and challenging environment? Based at the University Hospital of Wales in Cardiff, we are looking for a dedicated CAR-T /BMT Coordinator to provide essential administrative support to the clinical and medical teams within South Wales Blood and Marrow Transplant Service. Please note working hours will be 9am – 5pm Monday & Tuesday.The post holder will need to meet tight deadlines, collate data and maintain high standards relating to administrative processes. They will need to be able to work within a team effectively and efficiently, and will be required to share sensitive information with clinical teams and managers on a daily basis.Main duties of the jobThe role of the BMT and CAR-T Coordinator is to provide comprehensive administrative support to the BMT (blood and marrow transplantation) and CAR-T (chimeric antigen receptor T-cell) treatment programmes at the University Hospital of Wales. This includes patient-level and service-level coordination.The successful candidate will be required to demonstrate excellent communication skills and IT ability. The post holder must be able to use their own initiative and also work efficiently as part of a multidisciplinary team.We are looking for individuals who share the core values of the organisation:• We care about the people we serve and the people we work with• We trust one another• We respect each other• We take personal responsibility• We treat people with kindness• We act with integrityThe ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.Working for our organisationCardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.Our mission is“Caring for People, Keeping People Well”,and our vision is that every person’s chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population’s health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.Detailed job description and main responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.Person specificationExperienceExperience working in an office environment. Experience in dealing with complex, sensitive situations, demonstrating empathy and understanding. Experience working in the NHS.Experience working with external stakeholders/clients. Experience of taking formal minutes.SkillsComputer skills, including Microsoft Office suite, and demonstrable ability to master new applications and platforms. Recording information with a high level of accuracy. Able to plan and organise a number of complex activities involving analysis of a number of issues. Able to develop and maintain effective working relationships within the team, across the UHB, and with third parties in the interests of service delivery.Use of UHB-specific computer systems including PMS, CAV Clinical Portal, and Welsh Clinical Portal. Database skills, and data analysis, interpretation and presentation skills. Able to plan and draft highly complex documents including SOPs and other controlled documents, reports, and presentations.Special KnowledgeKnowledge of GDPR and related data protection principles.Knowledge of haematological malignancies and associated terminology.Personal QualitiesAble to use own initiative to manage a complex and demanding workload autonomously. Highly organised and efficient. Committed to quality of service provided.OtherWelsh speaker. Ability to travel between sites in a timely manner.MANAGING YOUR APPLICATION:We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated. We aim to create a working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status.We are keen to break down barriers in the UHB, and encourage applications from under-represented groups.Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.Employer certification / accreditation badgesName Kylie Jones Job title Assistant Service Manager SWBMT Programme Email address Kylie.Jones2@wales.nhs.uk Telephone number 02921845961 Additional informationJordan WillsService ManagerJordan.Wills@wales.nhs.uk #J-18808-Ljbffr