At a Glance
- Tasks: Provide top-notch secretarial support to a dynamic Intellectual Property team.
- Company: Join a leading international law firm with a supportive culture.
- Benefits: Enjoy flexible hybrid working, competitive salary, and private medical insurance.
- Other info: Diverse and inclusive workplace with excellent career development opportunities.
- Why this job: Be part of a fast-paced environment where your contributions truly matter.
- Qualifications: Previous secretarial experience in a law firm is essential.
The predicted salary is between 36000 - 44000 £ per year.
Birchrose Associates is proud to be representing a leading international law firm based in the City of London, which is seeking an experienced Team Secretary to join its Intellectual Property and Trademark team.
The Firm
Our client is a leading international law firm with an excellent reputation that offers a supportive working environment, with a strong focus on its people, client service and continued development.
The Opportunity
The successful Team Secretary will provide high-quality secretarial support to Senior Associates and fee earners within the firm's fast-paced Intellectual Property and Trademark team. Duties will include:
- Manage diaries and emails for fee earners, coordinate travel arrangements and handle telephone enquiries
- Coordinate document production and administrative support
- Amend, format and produce agreements, legal documents and presentations
- Collate and index legal documentation and set up files
- Process fee-earner expenses using the internal system
- Liaise with the Business Development, Marketing, Events and Finance teams to support team activities and business initiatives
- Manage client onboarding, including preparing conflict checks and coordinating client due diligence
- Open new clients and matters
- Draft and produce engagement documentation and associated onboarding documents
- Support the billing process by monitoring WIP, producing reports and assisting with invoice production
- Assist with internal and external events, meetings, seminars and client hospitality, including logistics, invitations and attendance tracking
This Team Secretary position is a full-time, permanent role, working Monday to Friday 9:30am to 5:30pm.
Requirements
Previous secretarial experience within a law firm is essential.
Previous experience within an Intellectual Property or Trademark environment would be desirable.
Vacancy Highlights
Flexible hybrid working
Competitive salary and benefits package
Generous bonus scheme
Private medical insurance
To be considered for this Team Secretary opportunity, please contact Birchrose Associates for a confidential discussion.
Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Team Secretary in London employer: Jobiqo
Bromley Council is an exceptional employer, dedicated to fostering a supportive and inclusive work environment where employees can thrive. With a strong commitment to professional development, flexible working arrangements, and a generous benefits package, including a local government pension scheme and unique discounts, the Council prioritises employee well-being and career growth. Located in the vibrant Bromley Civic Centre, you will be part of a team that plays a crucial role in shaping the future of the borough while enjoying the balance of urban and suburban life.
StudySmarter Expert Advice🤫
We think this is how you could land Team Secretary in London
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Jobiqo, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Team Secretary in London
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Jobiqo, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Jobiqo and the specific role of Team Secretary. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Jobiqo’s culture!
How to prepare for a job interview at Jobiqo
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Jobiqo.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Jobiqo.
