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- Tasks: Manage client intake, case administration, and ongoing communication in a criminal defense practice.
- Company: Join a supportive legal team with a focus on client service and operational efficiency.
- Benefits: Enjoy competitive pay, flexible remote work, and free training opportunities.
- Why this job: Make a real difference in clients' lives while gaining valuable legal experience.
- Qualifications: Prior legal support experience and strong organisational skills are essential.
- Other info: Collaborative environment with mentorship and exposure to diverse legal operations.
The predicted salary is between 24000 - 36000 £ per year.
This position is for a Legal Administrative & Client Intake Virtual Assistant to support a criminal defense practice. In this fully remote role, you will manage client intake, case administration, calendaring, filings, discovery organization, and ongoing client communication. You will work closely with the attorney to ensure accurate documentation, timely correspondence, and smooth operational workflows. This position is ideal for someone with prior legal support experience who thrives in a structured environment, maintains professionalism under pressure, and handles confidential information with discretion. You will play a key role in ensuring cases are efficiently managed and clients receive a high-quality service experience.
Accountabilities
- Manage client intake processes, reviewing forms and entering information into case management systems.
- Maintain accurate client records, contact information, and case status updates.
- Support case administration, including document drafting, filing, and coordination with courts and agencies.
- Organize and maintain discovery materials and track deadlines to ensure consistency and compliance.
- Maintain and update attorney’s calendar, including court dates, client meetings, and deadlines.
- Communicate with clients to collect documents, confirm next steps, and provide updates professionally.
- Assist with billing, time entry, and general administrative tasks to support the law office’s operations.
Requirements
- Prior experience in a law firm or legal support role (legal assistant, paralegal, intake specialist, or similar).
- Proficiency with case management systems (Clio preferred; training available).
- Familiarity with e-filing portals, court-related workflows, and document management tools.
- Strong written and verbal English communication; professional phone demeanor in high-stress situations.
- Excellent organizational skills and attention to detail, with the ability to handle confidential information.
- Comfort with Google Workspace, Microsoft Office, email, and online fax workflows.
- Spanish-speaking is a plus but not required.
Benefits
- Competitive contractor rates with weekly payments.
- Flexible fully remote work with scheduled hours Monday through Friday, 9 AM – 5 PM PST (flexible based on client needs).
- Free training and opportunities for upskilling.
- Ongoing support and guidance from a professional community.
- Exposure to legal operations across multiple counties and agencies.
- Work as part of a collaborative, supportive team with access to resources and mentorship.
Legal Administrative & Client Intake Virtual Assistant (Criminal Defense) in London employer: Jobgether
Contact Detail:
Jobgether Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrative & Client Intake Virtual Assistant (Criminal Defense) in London
✨Tip Number 1
Get to know the company before your interview! Research their values, recent cases, and any news related to their practice. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves a lot of client interaction, make sure you can articulate your thoughts clearly and professionally. Consider doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Showcase your organisational skills! Prepare examples from your past experiences where you successfully managed multiple tasks or tight deadlines. This will demonstrate your ability to thrive in a structured environment, which is key for this role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the position and keeps you on their radar as they make their decision.
We think you need these skills to ace Legal Administrative & Client Intake Virtual Assistant (Criminal Defense) in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Legal Administrative & Client Intake Virtual Assistant role. Highlight your relevant experience in legal support and any specific skills that match the job description, like managing client intake or using case management systems.
Showcase Your Organisational Skills: Since this role requires excellent organisational abilities, give examples of how you've successfully managed multiple tasks or projects in the past. We want to see how you keep things running smoothly, especially under pressure!
Professional Communication is Key: Emphasise your strong written and verbal communication skills. This is crucial for client interactions and maintaining professionalism. Consider including a brief example of a time when you handled a challenging communication situation effectively.
Apply Through Our Website: We encourage you to apply through our website for a quicker and more streamlined process. Our AI-powered matching system will ensure your application gets the attention it deserves, so don’t miss out on this opportunity!
How to prepare for a job interview at Jobgether
✨Know Your Legal Stuff
Brush up on your legal terminology and processes, especially those related to criminal defence. Familiarise yourself with common case management systems like Clio, as well as e-filing portals. This will show that you’re not just organised but also knowledgeable about the field.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed client intake or case administration in the past. Be ready to discuss specific tools or methods you used to keep everything organised and efficient. This will demonstrate your ability to thrive in a structured environment.
✨Practice Professional Communication
Since you'll be communicating with clients and attorneys, practice articulating your thoughts clearly and professionally. Consider role-playing common scenarios, such as updating a client on their case status or confirming next steps. This will help you feel more confident during the interview.
✨Be Ready for Scenario Questions
Expect questions that assess how you handle pressure and confidentiality. Think of situations where you had to maintain professionalism under stress or manage sensitive information. Sharing these experiences will highlight your suitability for the role.
