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- Tasks: Manage client intake, case administration, and ongoing communication in a criminal defense practice.
- Company: Join a supportive legal team with a focus on client service and operational efficiency.
- Benefits: Enjoy competitive pay, flexible remote work, and free training opportunities.
- Why this job: Make a real difference in clients' lives while gaining valuable legal experience.
- Qualifications: Prior legal support experience and strong organisational skills are essential.
- Other info: Collaborative environment with mentorship and exposure to diverse legal operations.
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a highly organized and detail-oriented Legal Administrative & Client Intake Virtual Assistant to support a criminal defense practice. In this fully remote role, you will manage client intake, case administration, calendaring, filings, discovery organization, and ongoing client communication. You will work closely with the attorney to ensure accurate documentation, timely correspondence, and smooth operational workflows. This position is ideal for someone with prior legal support experience who thrives in a structured environment, maintains professionalism under pressure, and handles confidential information with discretion. You will play a key role in ensuring cases are efficiently managed and clients receive a high-quality service experience.
Accountabilities
- Manage client intake processes, reviewing forms and entering information into case management systems.
- Maintain accurate client records, contact information, and case status updates.
- Support case administration, including document drafting, filing, and coordination with courts and agencies.
- Organize and maintain discovery materials and track deadlines to ensure consistency and compliance.
- Maintain and update attorney’s calendar, including court dates, client meetings, and deadlines.
- Communicate with clients to collect documents, confirm next steps, and provide updates professionally.
- Assist with billing, time entry, and general administrative tasks to support the law office’s operations.
Requirements
- Prior experience in a law firm or legal support role (legal assistant, paralegal, intake specialist, or similar).
- Proficiency with case management systems (Clio preferred; training available).
- Familiarity with e-filing portals, court-related workflows, and document management tools.
- Strong written and verbal English communication; professional phone demeanor in high-stress situations.
- Excellent organizational skills and attention to detail, with the ability to handle confidential information.
- Comfort with Google Workspace, Microsoft Office, email, and online fax workflows.
- Spanish-speaking is a plus but not required.
Benefits
- Competitive contractor rates with weekly payments.
- Flexible fully remote work with scheduled hours Monday through Friday, 9 AM – 5 PM PST (flexible based on client needs).
- Free training and opportunities for upskilling.
- Ongoing support and guidance from a professional community.
- Exposure to legal operations across multiple counties and agencies.
- Work as part of a collaborative, supportive team with access to resources and mentorship.
Legal Administrative & Client Intake Virtual Assistant (Criminal Defense) employer: Jobgether
Contact Detail:
Jobgether Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrative & Client Intake Virtual Assistant (Criminal Defense)
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Administrative & Client Intake Virtual Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for virtual interviews by practising common questions related to legal support roles. Make sure you can showcase your organisational skills and attention to detail, as these are key in this position. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Showcase your tech-savviness! Familiarise yourself with case management systems like Clio and other tools mentioned in the job description. Being able to demonstrate your proficiency during interviews will set you apart from the competition.
✨Tip Number 4
Apply through our website for a smoother process! Our AI-powered matching system ensures your application gets the attention it deserves. Plus, it speeds up the review process, so you can get one step closer to landing that dream job!
We think you need these skills to ace Legal Administrative & Client Intake Virtual Assistant (Criminal Defense)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Legal Administrative & Client Intake Virtual Assistant role. Highlight your relevant experience in legal support and any specific skills that match the job description, like case management or client communication.
Showcase Your Organisational Skills: Since this role requires excellent organisational abilities, give examples of how you've successfully managed multiple tasks or projects in the past. We want to see how you keep things running smoothly, especially under pressure!
Be Professional Yet Personable: When writing your application, strike a balance between professionalism and a friendly tone. Remember, you'll be communicating with clients, so showing your ability to maintain a professional demeanour while being approachable is key.
Apply Through Our Website: We encourage you to submit your application through our website for a quicker review process. Our AI-powered system will ensure your application gets the attention it deserves, so don’t miss out on this opportunity!
How to prepare for a job interview at Jobgether
✨Know Your Legal Stuff
Brush up on your legal terminology and processes, especially those related to criminal defence. Familiarise yourself with common case management systems like Clio, as well as e-filing portals. This will show that you’re not just organised but also knowledgeable about the field.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed client intake or case administration in the past. Be ready to discuss specific tools or methods you used to keep everything organised and efficient. This role requires a keen eye for detail, so highlight your ability to maintain accurate records and track deadlines.
✨Practice Professional Communication
Since you'll be communicating with clients and attorneys, practice your verbal and written communication skills. Think of scenarios where you had to handle high-stress situations professionally. Being able to convey information clearly and calmly is crucial in this role.
✨Demonstrate Discretion and Integrity
Given the sensitive nature of legal work, be prepared to discuss how you handle confidential information. Share examples from your previous roles where you maintained discretion and integrity, as this will reassure the interviewer of your professionalism.
