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- Tasks: Support a creative business owner with admin tasks and project coordination.
- Company: Join a vibrant, purpose-driven remote team.
- Benefits: Flexible hours, competitive pay, and access to free training.
- Why this job: Make a real impact while working on exciting projects.
- Qualifications: Experience in admin support and strong communication skills required.
- Other info: Part-time role with opportunities for growth in a collaborative environment.
The predicted salary is between 24000 - 36000 £ per year.
This role supports a solo business owner managing multiple creative and public-facing initiatives, including book launches, retreats, certification programs, and speaking engagements. As an Administrative & Coordination Virtual Assistant, you will play a key role in keeping operations organized, communications flowing smoothly, and projects moving forward. You will act as a trusted liaison with external contacts while managing day-to-day administrative and coordination tasks. The environment is remote, collaborative, and purpose-driven, requiring a calm, detail-oriented professional who thrives in handling parallel projects. This position offers flexible hours and the opportunity to provide meaningful support across impactful initiatives. It is ideal for someone who values structure, communication, and supporting a growing creative business.
Accountabilities
- Manage and respond to incoming emails with a professional, warm, and timely approach.
- Act as a liaison between the business owner and clients, collaborators, retreat attendees, and external partners.
- Track communications, conversations, and follow-ups to ensure nothing falls through the cracks.
- Support coordination for book launches, including communication with publishers and partners.
- Assist with planning and logistics for retreats, speaking engagements, and online programs.
- Conduct light research on venues, vendors, logistics, or partners as needed.
- Maintain organized records, contact lists, timelines, and project trackers across multiple initiatives.
- Provide general administrative support to allow the business owner to focus on writing, teaching, and speaking.
Requirements
- Previous experience in administrative support, executive assistance, or coordination roles.
- Strong written communication skills with a clear, warm, and professional tone.
- Ability to manage multiple projects independently while remaining calm and organized.
- High attention to detail, reliability, and consistent follow-through.
- Comfort representing a public-facing business and acting as a professional point of contact.
- Proficiency with email platforms and Google Workspace tools, including Docs, Sheets, Calendar, and Drive.
- Familiarity with basic task or project tracking tools.
- Experience supporting authors, coaches, speakers, or retreat-based businesses is a strong plus.
Benefits
- Competitive contractor rates with weekly payments.
- Flexible schedule within standard weekday availability.
- Part-time workload of 10–20 hours per week.
- Opportunity to support meaningful, creative, and purpose-driven projects.
- Access to free training, upskilling opportunities, and ongoing support.
- Inclusion in a vibrant and collaborative remote professional community.
Administrative & Coordination Virtual Assistant employer: Jobgether
Contact Detail:
Jobgether Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative & Coordination Virtual Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for an Administrative & Coordination Virtual Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the business owner you'll be supporting. Prepare some thoughtful questions to show your interest and understanding of their creative initiatives.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've successfully managed multiple projects or communications in the past. This will highlight your ability to thrive in a busy, remote environment.
✨Tip Number 4
Apply through our website! We use AI to match you with the best opportunities, so make sure your application stands out. Tailor your CV and cover letter to reflect your experience in administrative support and coordination.
We think you need these skills to ace Administrative & Coordination Virtual Assistant
Some tips for your application 🫡
Show Off Your Communication Skills: Since this role is all about keeping the lines of communication open, make sure your written application reflects your strong communication skills. Use a warm and professional tone, just like you would in an email to a client or collaborator.
Highlight Your Organisational Skills: We want to see how you manage multiple projects and keep everything organised. Share examples from your past experiences where you successfully juggled tasks and maintained order, whether it was for book launches or retreats.
Tailor Your Application: Don’t just send a generic application! Make sure to tailor your CV and cover letter to reflect the specific requirements of the Administrative & Coordination Virtual Assistant role. Show us how your experience aligns with what we’re looking for.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us match your application quickly and fairly with the role’s core requirements, so don’t miss out on that opportunity!
How to prepare for a job interview at Jobgether
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative & Coordination Virtual Assistant. Familiarise yourself with the tasks mentioned in the job description, like managing communications and supporting project coordination. This will help you demonstrate how your skills align perfectly with what they need.
✨Showcase Your Communication Skills
Since this role requires strong written communication, prepare to discuss examples where you've effectively managed emails or liaised with clients. Practise articulating your thoughts clearly and warmly, as this will reflect your ability to represent the business professionally.
✨Demonstrate Your Organisational Skills
Be ready to share specific instances where you've successfully managed multiple projects simultaneously. Highlight your attention to detail and how you keep track of tasks and deadlines. You might even want to bring a simple project tracker or timeline as a visual aid to showcase your organisational prowess.
✨Prepare Questions That Matter
Think of insightful questions to ask during the interview that show your genuine interest in the role and the company. For example, inquire about the types of projects you'll be supporting or how the team collaborates remotely. This not only demonstrates your enthusiasm but also helps you gauge if the role is the right fit for you.
