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- Tasks: Manage documentation and support the CEO while juggling various office tasks.
- Company: Join a decade-old fire safety consultancy known for its core values of respect, trust, care, and betterment.
- Benefits: Enjoy 25 days holiday, a pension scheme, and exciting company event days.
- Why this job: Be a key player in a dynamic team where no two days are the same.
- Qualifications: Experience in document management, IT literacy, and strong organisational skills are essential.
- Other info: Located in Swansea, with easy commutes from nearby towns.
The predicted salary is between 21000 - 30000 £ per year.
Are you an Office Administrator or Documents Administrator with a keen eye for detail, excellent time management, and organisational skills? Are you happy to challenge people and don't mind chasing them when required? This is an exciting new addition to our growing team in Swansea, and we want to speak with you.
BASIC SALARY: A£25,000 - A£30,000
BENEFITS: 25 days holiday, Pension scheme, Company event days
LOCATION: Swansea
COMMUTABLE LOCATIONS: Port Talbot, Neath, Morriston, Bridgend, Porthcawl, Llanelli, Carmathen, Merthyr Tydfil, Ammanford, Pontarddulais, Pontardawe, Gorseinon, Llangannech, Gowerton, Cwmafan, Pyle.
JOB DESCRIPTION: As our Office Administrator, you'll be a well-organised and efficient professional with a keen eye for detail. You'll be responsible for documentation management within the business as well as clients and 3rd parties. Working closely with our Engineers and clients to ensure that project documents are recorded and correct will be key. You'll also work closely with the CEO to organise their activities, events, appointments, and tasks.
No two days will be the same, and you'll need to arrange your day to juggle a variety of tasks including:
- Organise, maintain and manage key documentation for our projects.
- Resolve issues with missing or incorrect documentation from our 3rd parties.
- Work closely and inclusively with our engineers.
- Assist the CEO with daily tasks and support their working day.
PERSON SPECIFICATION: To be considered for this Office Administrator role, we do require you to have experience in the following:
- Document Management and core administration skills.
- Exposure to a CRM/internal document management system.
- IT Literate with different programs such as Microsoft Word, Excel, JPEG, PDF, etc.
- Experience of working to deadlines.
Most importantly, you must be highly organised, self-motivated, manage your time well, and be able to communicate effectively at all levels internally and externally.
THE COMPANY: We're celebrating our 10th year of all things fire safety related, including fire investigation, fire safety management, surveys, audits, and external wall surveys. Operating in a vast range of environments, we offer our clients the very best service whilst embracing our core values: Respect, Trust, Care, and Betterment. We are continually looking to expand and grow the business and are looking forward to welcoming the very best people to our team.
It is highly likely you will have worked in any of the following roles and/or markets, and worked with the following products and/or services: Office Administrator, Office Admin, Documentation Administrator, Admin, Administrator, FIRE Consultancy, Construction Office, Office Assistant, P.A, Personal Assistant.
INTERESTED? Please click apply. You will receive an acknowledgment of your application.
Please Note: Wallace Hind Selection have been chosen as the retained recruitment partner of our client and therefore any direct applications to our client from candidates or agencies will be forwarded on to us direct.
Office Administrator employer: JobFlurry
Contact Detail:
JobFlurry Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as CRM systems and document management software. Being able to demonstrate your proficiency in these areas during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed documentation or projects in the past. Be ready to discuss specific challenges you faced and how you overcame them, as this will highlight your problem-solving abilities.
✨Tip Number 3
Research the company’s core values: Respect, Trust, Care, and Betterment. Think about how your personal values align with theirs and be prepared to discuss this in your interview. This shows that you’re not just a fit for the role, but also for the company culture.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company and its work environment, which can be invaluable during your interview.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document management and administration. Use keywords from the job description, such as 'organised', 'efficient', and 'time management', to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've successfully managed documentation or supported senior staff in previous roles.
Highlight Relevant Skills: In your application, emphasise your IT literacy with programs like Microsoft Word and Excel. If you have experience with CRM or document management systems, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Administrator role.
How to prepare for a job interview at JobFlurry
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your time management skills and attention to detail.
✨Familiarise Yourself with Document Management Systems
Since the role involves documentation management, make sure you understand the basics of CRM and document management systems. Be ready to discuss any relevant experience you have with these tools during the interview.
✨Demonstrate Effective Communication
Effective communication is key in this role. Think of instances where you've had to communicate complex information clearly, whether with colleagues or clients. This will show that you can handle interactions at all levels.
✨Prepare for Problem-Solving Scenarios
The job requires resolving issues with documentation. Be prepared to discuss how you've tackled similar challenges in the past. This could involve missing documents or incorrect information, so think of specific examples to share.