At a Glance
- Tasks: Process invoices, manage queries, and ensure accuracy in financial documentation.
- Company: Join a supportive team at County Hall in the Transport Services department.
- Benefits: Part-time hours with full training and support provided.
- Other info: Perfect for students looking to balance work and studies!
- Why this job: Gain valuable experience in finance while working in a dynamic environment.
- Qualifications: Experience in invoice processing and strong communication skills required.
The predicted salary is between 20000 - 25000 € per year.
Based at County Hall within the Transport and Travel Services department, we are looking for an experienced invoice processor/administrator on a part-time basis (24 hours per week) to support with additional workload. This role will involve:
- Paying invoices
- Raising queries with operators and colleagues
- Processing credit notes
- Checking invoices match booking details and raising queries where necessary
Attention to detail is important as is accuracy. Knowledge and experience of invoices and financial guidelines is essential. Must be able to work independently as well as part of a busy team. Full training and support will be given.
Tasks:
- Invoice processing
- Checking invoices against contracts and booking system
- Accurately processing invoices for payment according to deadlines
- Processing credit notes against accounts
- Raising invoice discrepancies with colleagues
Communication:
- Liaising with colleagues and operators regarding invoice queries
Administration:
- Filing invoices accurately in appropriate folder
- Monitoring email inbox and chasing queries
- Working to varying deadlines
Skills:
- Knowledge and capability with IT systems and software such as Excel, Word, and Teams including SharePoint
- Experience of invoice processing and management
- Good communication skills
- Timekeeping skills
- Organisational skills
Business Support Assistant in Nottingham employer: Job Switch
As a Business Support Assistant at County Hall, you will be part of a dynamic team within the Transport and Travel Services department, where your contributions are valued and recognised. We offer a supportive work culture that prioritises employee growth through comprehensive training and development opportunities, ensuring you thrive in your role. Enjoy the unique advantage of working in a central location with flexible part-time hours, allowing for a balanced work-life experience while making a meaningful impact in our community.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Assistant in Nottingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Business Support Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research common questions for invoice processing roles and practice your answers. We want you to shine when discussing your attention to detail and experience with financial guidelines.
✨Tip Number 3
Show off your skills! Bring examples of your previous work with invoices and financial systems to the interview. This will help demonstrate your capability and give you an edge over other candidates.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Business Support Assistant in Nottingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience with invoice processing and administration. We want to see how your skills match the role, so don’t be shy about showcasing your attention to detail and organisational abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Business Support Assistant role. Mention your familiarity with financial guidelines and your ability to work both independently and as part of a team.
Show Off Your IT Skills:Since this role involves using various IT systems like Excel and Teams, make sure to mention any relevant experience you have. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Job Switch
✨Know Your Invoicing Inside Out
Make sure you brush up on your invoicing knowledge before the interview. Understand the processes of invoice processing, credit notes, and how to check invoices against booking details. Being able to discuss these topics confidently will show that you're ready for the role.
✨Show Off Your Attention to Detail
Since attention to detail is crucial for this position, prepare examples from your past experiences where your meticulousness made a difference. Whether it was catching an error in an invoice or ensuring all documents were filed correctly, these stories will highlight your suitability for the job.
✨Familiarise Yourself with IT Systems
Get comfortable with the IT systems mentioned in the job description, like Excel, Word, and Teams. If you can, practice using these tools to demonstrate your capability during the interview. This will reassure them that you can hit the ground running.
✨Communicate Clearly and Confidently
Good communication skills are essential, so practice articulating your thoughts clearly. Prepare to discuss how you've liaised with colleagues or operators in the past regarding invoice queries. This will showcase your ability to work both independently and as part of a team.
