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- Tasks: Provide top-notch executive support and manage confidential information with professionalism.
- Company: Join a dynamic council committed to service delivery and process improvement.
- Benefits: Enjoy flexible working hours, competitive pay, and opportunities for personal growth.
- Other info: Fast-paced environment with plenty of opportunities for career advancement.
- Why this job: Be the backbone of leadership, making a real difference in community services.
- Qualifications: Strong organisational skills and ability to handle confidential information.
The predicted salary is between 30000 - 40000 £ per year.
Purpose of role: To provide a highly professional, flexible, and resilient executive support service to the relevant Director and Assistant Directors within the Council, supporting service delivery, process improvements, and change. To provide efficient and effective administration services as directed and maintain management information systems relating to the directorate and services being supported under the strictest of confidence.
Key Objectives:
- To provide a highly effective, efficient, and confidential administrative support service to the relevant Director and Assistant Director including correspondence, reports, mail, diaries, appointments, and minute taking.
- To administer a range of management information systems, including correspondence, data protection, training development records, complaints, credit card spend, and areas of budgets as directed.
- To liaise and consult with Senior Managers, Service Managers, Elected Members, and staff within teams to ensure service-related queries/issues are dealt with in an efficient and effective manner.
- To be a first point of contact in relation to queries from Elected Members, Chief Operating Officer, Directors, senior officers, and others to ensure that these queries are dealt with effectively and in a professional manner.
- To respond to telephone, written, and electronically delivered queries, coordinating patch problems and complaints, and ensuring that the appropriate information and advice is provided.
Executive Support Officer employer: Job Switch
Contact Detail:
Job Switch Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Support Officer role.
✨Tip Number 2
Prepare for those interviews by practising common questions and scenarios related to executive support. We suggest role-playing with a friend or using online resources to get comfortable with articulating your skills and experiences.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed diaries, appointments, and correspondence in the past. We want to see how you can bring that highly effective and efficient support to the team.
✨Tip Number 4
Don’t forget to follow up after your interviews! A quick thank-you email can go a long way in showing your professionalism and enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Support Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Support Officer role. Highlight your relevant experience in providing administrative support and managing confidential information, as this will show us you understand what we're looking for.
Showcase Your Skills: We want to see your organisational skills shine! Include examples of how you've effectively managed diaries, appointments, and correspondence in previous roles. This will help us see how you can bring that expertise to our team.
Be Professional Yet Approachable: When writing your application, strike a balance between professionalism and approachability. We appreciate candidates who can communicate effectively with various stakeholders while maintaining a friendly tone.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Job Switch
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Support Officer. Familiarise yourself with the key objectives listed in the job description, such as providing effective administrative support and managing information systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations, like dealing with queries from senior managers or managing confidential information. Think of examples from your past experiences where you've successfully navigated similar challenges. This will showcase your problem-solving skills and ability to work under pressure.
✨Showcase Your Communication Skills
As an Executive Support Officer, you'll need to communicate effectively with various stakeholders. During the interview, practice clear and concise communication. Be prepared to discuss how you've handled correspondence and minute-taking in previous roles, as this will highlight your attention to detail and professionalism.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you might be involved in, or how success is measured in the role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.