At a Glance
- Tasks: Provide proactive support to directors, manage diaries, and coordinate meetings.
- Company: Join a dynamic team focused on housing and compliance.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with potential for career advancement.
- Why this job: Be the backbone of leadership, ensuring smooth operations and impactful decision-making.
- Qualifications: Strong organisational skills and experience in administrative roles.
The predicted salary is between 30000 - 40000 € per year.
To provide professional and proactive diary, administrative and operational support to the Assistant Director Repairs & Compliance and to the Director of Housing (The Directors). This is to ensure the best and most effective use of the Directors' time and to ensure they are fully prepared for attending meetings and events.
The role includes:
- Arranging meetings, ensuring secured meeting rooms and venues, and timely invitations to attendees.
- Setting agendas, minute taking, and action log tracking.
- Circulating papers, previewing papers, and advising the Directors of open actions.
- Issuing apologies where there are meeting clashes or other reasons for non-attendance.
- Agreeing prioritisation of attendance with the Directors.
- Monitoring email inboxes for Member and other urgent enquiries.
- Ensuring that management and other instructions are sent and tracked.
- Issuing chasers for information requests and updates as necessary.
- Redirecting enquiries as appropriate and responding to supplier and other unsolicited enquiries.
- Supporting in updating systems and other staff administration including managing sickness and annual leave, recruitment, timesheets, and other approvals including procurement, invoicing, and financial matters.
Executive Assistant employer: Job Switch
As an Executive Assistant at our organisation, you will thrive in a dynamic and supportive work culture that prioritises professional development and employee well-being. We offer competitive benefits, including flexible working arrangements and opportunities for career advancement, all within a vibrant community that values collaboration and innovation. Join us in making a meaningful impact while enjoying the unique advantages of working in a location that fosters both personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Directors you'll be supporting. Show us that you understand their priorities and how you can help them manage their time effectively. Tailor your responses to highlight your organisational skills and proactive approach.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on demonstrating your ability to handle multiple tasks, manage diaries, and communicate effectively – all key skills for an Executive Assistant.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and get to know you better. Plus, applying directly shows your enthusiasm and commitment to joining our team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, administrative support, and any relevant operational tasks. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for supporting our Directors. Be sure to mention your proactive approach and any specific experiences that relate to managing meetings and communications.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks or projects. We love candidates who can demonstrate their ability to keep things running smoothly, especially when it comes to scheduling and prioritising.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Job Switch
✨Know Your Directors
Before the interview, do your homework on the Assistant Director of Repairs & Compliance and the Director of Housing. Understand their roles, recent projects, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed diaries, scheduled meetings, or handled multiple tasks simultaneously. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Demonstrate Proactive Communication
Highlight your ability to monitor emails and manage urgent inquiries effectively. Share instances where you took the initiative to follow up on important matters or streamline communication processes. This shows that you can anticipate needs and act without always being directed.
✨Prepare for Scenario Questions
Expect questions about how you'd handle specific situations, like scheduling conflicts or urgent requests. Think through potential scenarios beforehand and outline your thought process. This will demonstrate your problem-solving skills and readiness for the role.
