Administrative Assistant HR

Main purpose of the role: Provide administrative support to a variety of disciplines within Operational HR, including internal job evaluation process, allocation of job analysis, collation of information, maintaining and updating force systems, taking minutes and actions from departmental meetings, filing and diary system management and other administrative tasks to ensure that a high standard of service is provided to the HR Operations team.

Main Responsibilities:

• Arrange and organise job evaluation panels, making arrangements for managers' attendance and forwarding documentation to panel members, producing, and distributing the formal notification of panel results to all relevant parties, maintaining a library of all roles to ensure an accurate audit of amendments is maintained.
• Allocate requests for job analysis to appropriately trained staff, making interview arrangements where necessary and negotiating amendments to completed job description questionnaires in liaison with the manager and Human Resource Advisor, in order to produce accurate, agreed, and signed documentation within the required timescales and in compliance with policy and procedures.
• Audit and update force systems and competency framework, including updating the intranet, making amendments, producing requested role requirements, and maintaining a database of changes, ensuring that Operational HR SharePoint pages and the framework is accurate at all times and that an audit trail of changes is maintained including producing role requirements from agreed job description questionnaires and approved drafts.