At a Glance
- Tasks: Take accurate minutes for strategy and statutory meetings, ensuring high-quality documentation.
- Company: Join a supportive team focused on child protection and community welfare.
- Benefits: Gain valuable experience, develop your skills, and contribute to meaningful projects.
- Other info: Opportunities for learning and development in a dynamic environment.
- Why this job: Make a difference by supporting vital meetings and enhancing communication.
- Qualifications: GCSEs in English and Maths, plus business support experience or NVQ3.
The predicted salary is between 30000 - 40000 € per year.
Primary Purpose of the Role
To undertake the minuting of strategy meetings, and to take notes for a variety of other meetings when required.
Key Accountabilities & Measures
- Producing accurate, non-verbatim minutes of CYP statutory meetings within departmental timescales (100%).
- Minutes/notes produced to departmental timescales.
- Quality and accuracy confirmed by independent chairs/managers.
Key Activities
- Taking minutes of strategy meetings and other CYP statutory meetings, summarising information to produce high-quality documents (60%).
- Supporting the independent chair in creating or updating the written child protection plan (10%).
- Helping the independent chair produce appropriate abridged versions for young people and family members (10%).
- Accurately recording meeting attendees and their contact details (5%).
- Supporting independent chairs to ensure secure handling of information (5%).
- Inputting minute-related data into the IT system (5%).
- Proactively suggesting improvements to efficiency, customer experience, and best practice (5%).
- Carrying out other duties appropriate to the grade.
Essential Qualifications / Knowledge
- GCSEs A*C (94) or equivalent in English and Maths.
- NVQ3 or equivalent qualification or experience in business support.
- Willingness to undertake learning and development.
- Knowledge of correct grammar, spelling, and punctuation.
Minute Taker in Plymouth employer: JOB SWITCH LTD
As a Minute Taker within our organisation, you will be part of a supportive and collaborative work culture that values accuracy and efficiency. We offer opportunities for professional growth through ongoing training and development, ensuring you can enhance your skills while contributing to meaningful outcomes in child protection. Located in a vibrant community, our workplace fosters a sense of belonging and encourages innovative ideas to improve processes and customer experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Minute Taker in Plymouth
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who have experience in minute taking. They can offer insights and might even know of job openings that aren't advertised.
✨Tip Number 2
Practice your minute-taking skills! Attend meetings as an observer if possible, and try summarising the discussions. This will help you get comfortable with the process and improve your accuracy.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After interviews or networking events, send a quick thank-you email. It shows your enthusiasm and keeps you on their radar.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate!
We think you need these skills to ace Minute Taker in Plymouth
Some tips for your application 🫡
Show Off Your Minute-Taking Skills:When you're applying for the Minute Taker role, make sure to highlight any experience you have in taking minutes or notes. We want to see how you can produce accurate and high-quality documents, so share examples of your previous work!
Be Clear and Concise:In your written application, clarity is key! Use straightforward language and get straight to the point. We appreciate applicants who can summarise information effectively, just like you'll be doing in the role.
Tailor Your Application:Don’t just send a generic application! Make sure to tailor your CV and cover letter to reflect the specific requirements of the Minute Taker position. Show us that you understand the role and how your skills align with our needs.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at JOB SWITCH LTD
✨Know Your Minutes
Familiarise yourself with the process of taking minutes, especially in strategy meetings. Understand the difference between verbatim and non-verbatim notes, and be ready to discuss how you ensure accuracy and clarity in your documentation.
✨Showcase Your Attention to Detail
During the interview, highlight your ability to capture essential information accurately. Bring examples of past minutes you've taken, if possible, to demonstrate your skills in summarising discussions and producing high-quality documents.
✨Be Prepared for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing tight deadlines or dealing with sensitive information. Think through your responses in advance, focusing on your problem-solving skills and ability to maintain confidentiality.
✨Demonstrate Your Proactive Nature
Discuss any suggestions you've made in previous roles to improve efficiency or customer experience. This shows that you're not just a note-taker but someone who actively contributes to the team's success and is willing to learn and develop.
