At a Glance
- Tasks: Provide admin support and manage reception duties at The King Centre.
- Company: Join a supportive council team focused on community business services.
- Benefits: Gain valuable experience in a dynamic work environment with career growth potential.
- Other info: Flexible hours and a chance to develop your skills in a busy setting.
- Why this job: Be the friendly face of the council and help local businesses thrive.
- Qualifications: Good education in English and Maths, plus admin experience preferred.
The predicted salary is between 22000 - 26000 £ per year.
Underthe direction of the Senior Estate Surveyor, to carry out general reception and administrative duties for the Council and its business tenants at The King Centre to provide an efficient and effective business service for the facility. Location is The King Centre, Main Road, Barleythorpe, LE15 7WD.
Main Responsibilities:
- To provide administrative support to the Senior Estate Surveyor and the Property Team in relation to The King Centre business centre.
- To operate the reception desk to include a meet and greet service for visitors to the Council's business tenants and to act as the main point of contact for the business centre during office hours.
- To operate departmental computer systems as required.
- To set up spreadsheets or databases as may be necessary.
- To administer incoming and outgoing post and distribute internally & externally as may be necessary.
- To produce reports and other documents in formats appropriate to client groups.
- To support the administration of invoices to/from creditors and debtors and other financial administration.
- To provide support to the Senior Estates Surveyor of the King Centre in the areas of lettings, day-to-day property management and general Health and Safety, as appropriate.
- To arrange meetings and room bookings and take minutes as required.
- To respect the confidential nature of the work and protect personal information in accordance with data protection regulations and policies in place.
- To work in accordance with set policies and procedures.
- To act in accordance with the principles set out in the Employee Code of Conduct and the Council's Values, recognising the duty of all public sector employees to discharge public functions reasonably and according to the law.
- Take reasonable care for your health and safety and that of other persons who may be affected by the performance of your duties.
- This job description indicates the main areas of activity of this post. From time to time, however, other tasks/duties may be required but these will fall within the general areas of responsibility and grade of the post.
Job Requirements:
- Good standard of education in English & Mathematics, Microsoft Office accreditation. GCSE grades C or equivalent preferred.
- Experience of working in an administrative role in a busy, customer focused environment.
- Experience of working in a reception and/or business support environment.
- Experience of providing advice and information to customers in an efficient and effective way.
- Knowledge and experience of filing/reference systems and their management, including those in an electronic format.
- Proficiency in Microsoft Office software suites to include Word and Excel programs.
- Proficiency in use of the internet and email.
- Excellent interpersonal skills with a commitment to delivering high quality customer services.
- Good oral and written communication.
- Able to work on own initiative, to tight deadlines and with minimum supervision.
- Flexible and adaptable approach to work tasks.
- High level of discretion and confidentiality.
- Able to relate well with people at all levels and deliver high quality front of house customer service.
- Highly organised with a logical and adaptable approach.
- High level of attention to detail and accuracy.
- Able to work under pressure and use own initiative.
- Able to recognise discrimination and be proactive in ensuring the Council's policy is put into practice.
Business Support Administrator in Oakham employer: Job Switch Ltd
At The King Centre, we pride ourselves on fostering a supportive and dynamic work environment where our Business Support Administrators play a crucial role in delivering exceptional service to our business tenants. Located in the heart of Barleythorpe, our team enjoys a collaborative culture that encourages professional growth and development, alongside competitive benefits and a commitment to employee well-being. Join us to be part of a community that values your contributions and supports your career aspirations.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in Oakham
✨Tip Number 1
Get to know the company! Research The King Centre and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend local events. A friendly chat can sometimes lead to insider info about job openings or even a referral!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative roles. Think about your past experiences and how they relate to the responsibilities listed in the job description.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email. It shows your appreciation and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Business Support Administrator in Oakham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Support Administrator role. Highlight your relevant experience in administrative tasks and customer service, as this will show us you understand what we're looking for.
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any experience with filing systems. We want to see how your skills align with the responsibilities listed in the job description, so be specific!
Be Personable:Since this role involves a lot of interaction with visitors and tenants, let your personality shine through! Use a friendly tone in your application to demonstrate your excellent interpersonal skills.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Job Switch Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Administrator. Familiarise yourself with tasks like operating reception, managing spreadsheets, and supporting the Senior Estate Surveyor. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Customer Service Skills
Since this role involves interacting with business tenants and visitors, be prepared to discuss your experience in customer service. Think of specific examples where you've provided excellent support or resolved issues effectively. This will demonstrate your ability to handle the front-of-house duties with ease.
✨Demonstrate Your Tech Savvy
Proficiency in Microsoft Office is key for this position. Brush up on your skills in Word and Excel, and be ready to discuss how you've used these tools in previous roles. If you have experience with filing systems or databases, mention that too—it shows you're organised and detail-oriented.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewer. Inquire about the team dynamics, the challenges faced by the department, or how success is measured in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
