Estates Surveyor in Guildford, Surrey

About the role

The main purpose of the job is to assist in providing timely estates and valuation advice and services in the management and development of the Council's estate. To ensure an efficient and effective corporate estate that makes best use of and extracts optimum value from the assets. To assist in ensuring that all internal control systems are effective, efficient and up to date including the asset databases and registers, Asset Management Plan, GIS systems and property management software.

Main contacts include Councillors, officers, tenants, contractors, public and private sector bodies, charitable organisations, statutory authorities, utilities companies and members of the public.

The main purpose of the role includes:

• Assisting with reporting verbally and in writing for the Head of Service, Deputy Chief Executive and Strategic Director, Corporate Boards and Groups and advising Councillors.
• Adhering to the principles and practices established within Council flagship activities and strategies including the Asset Management Plan, Equality and Diversity, Risk Management, Business Continuity and Disaster Recovery and capital projects.
• Ensuring that all internal control and software systems are up to date and working effectively and efficiently.
• Ensuring that all works, services and supplies are procured in accordance with procurement guidelines, policies and statutory requirements.
• Ensuring demonstrable value for money in the procurement and management of all requisite elements pertaining to the Council's estate.
• In consultation with the Head of Service and Estates and Property Portfolio Manager, identify opportunities for investment, value for money and service improvements.
• Contributing to the formulation of Council policy, particularly in relation to the Council's estate and valuations services.
• Participating in corporate, professional and stakeholder working groups as required.
• Attending committee and other meetings from time to time as required by the Head of Service and/or Estates and Property Manager.
• Actively promoting and marketing the services of the AMP Team and the Council so that they are perceived in a positive way by all stakeholders and partners.
• Managing and monitoring the AMP team's budget and recommending action where spending or income is not in line.
• Attending evening meetings and such out of hours meetings as may be necessary to fulfil the requirements of the post.
• Assisting with performance and benchmark information to demonstrate Value for Money for the services provided as and when required.

Specific duties and responsibilities include:

• Assisting with the preparation and submission of documents, papers and evidence to tribunals, Court or other statutory or quasi-statutory bodies on behalf of the Council.
• Deputising for the Property Portfolio Manager in their absence in relation to the responsibilities of the Estates Team and, if necessary, the Building Services Team.
• Being proficient in the use of software for asset and estate management purposes, including maintaining an up to date Asset Management Plan, Asset Register and estates databases.
• Being customer focused to meet current and future customer needs, assisting as required with benchmarking exercises and with service, user and stakeholder consultations.
• Establishing and maintaining effective and positive working relationships with all relevant internal and external clients, colleagues, key partners, tenants and stakeholders.
• Promoting effective service alliances with other partners, service providers and stakeholders so as to improve the efficiency and effectiveness of the Teams Services.
• Supporting the AMP Team out of hours duty role, including evenings, weekends and public holidays.
• Appointing and managing external consultants when appropriate and as directed by the Head of Service and/or Property Portfolio Manager.
• Assisting and supporting with leading, managing and developing the staff within the Estates Team and the Property Administration team.

Personal and sensitive data: You will have regard for the duty of care owed to personal data and sensitive personal data and any other confidential or sensitive information which you access in the course of your employment ensuring adherence to the Data Protection Act and the Council's Information Security Policy and related guidance.

Talent development: We have a talent development programme that includes regular one-to-ones, mid-year reviews, end of year performance reviews and a strong and varied learning and development programme. You will be expected to get involved in this talent programme to ensure you are performing at the highest level.

Confidentiality