At a Glance
- Tasks: Provide proactive support to Directors, managing diaries and coordinating meetings.
- Company: Join a dynamic team focused on housing and compliance.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for growth.
- Other info: Fast-paced environment with potential for career advancement.
- Why this job: Be the backbone of leadership, ensuring smooth operations and impactful decisions.
- Qualifications: Strong organisational skills and experience in administrative roles.
The predicted salary is between 30000 - 40000 € per year.
To provide professional and proactive diary, administrative and operational support to the Assistant Director Repairs & Compliance and to the Director of Housing (The Directors). This is to ensure the best and most effective use of the Directors' time and to ensure they are fully prepared for attending meetings and events. The arrangement of meetings ensures secured meeting rooms and venues, timely invitations to attendees, as well as agenda setting, minute taking and action log tracking.
This includes circulation of papers, previewing papers and advising the Directors of open actions, issuing apologies where there are meeting clashes or other reasons for non-attendance, and agreeing prioritisation of attendance with the Directors.
Monitoring email inboxes for Member and other urgent enquiries and ensuring that management and other instructions are sent and tracked. Where necessary, chasers for information requests and updates are issued, as well as redirecting enquiries as appropriate and responding to supplier and other unsolicited enquiries.
Support in updating systems and other staff admin including managing sickness and annual leave, recruitment, timesheets and other approvals including procurement, invoicing and financial.
Executive Assistant employer: JOB SWITCH LTD
As an Executive Assistant at our organisation, you will thrive in a dynamic and supportive work environment that prioritises professional growth and development. We offer competitive benefits, a collaborative culture, and the opportunity to work closely with senior leadership in a role that is both impactful and rewarding. Located in a vibrant area, our company fosters a sense of community and encourages innovation, making it an excellent place for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Directors you'll be supporting. Show us that you understand their priorities and how you can help them manage their time effectively. Tailor your responses to highlight your organisational skills and proactive approach.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on demonstrating your ability to handle multiple tasks, manage diaries, and keep everything running smoothly.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and get to know you better. Plus, it’s a great way to ensure your CV lands directly in front of the right people.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, administrative support, and any relevant operational tasks. We want to see how your skills align with what we need!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for supporting our Directors. Be proactive in showcasing your organisational skills and ability to manage multiple priorities.
Showcase Your Communication Skills:As an Executive Assistant, communication is key. In your application, demonstrate your ability to handle emails and inquiries effectively. We love candidates who can convey information clearly and professionally!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at JOB SWITCH LTD
✨Know Your Directors
Before the interview, do some research on the Assistant Director of Repairs & Compliance and the Director of Housing. Understanding their roles and recent projects will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Diary Management
Be prepared to discuss your experience with diary management and scheduling. Think of specific examples where you successfully organised meetings, managed conflicting schedules, or ensured timely communication. This will demonstrate your proactive approach and organisational skills.
✨Showcase Your Communication Skills
As an Executive Assistant, clear communication is key. Prepare to share examples of how you've handled urgent inquiries or redirected communications effectively. Highlight any experience you have with minute-taking and action tracking, as these are crucial for the role.
✨Demonstrate Your Tech Savviness
Familiarise yourself with common administrative tools and systems that might be used in the role. Be ready to discuss how you've used technology to streamline processes, manage emails, or track actions. This will show that you can hit the ground running and adapt quickly.
