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For Companies At a Glance
- Tasks: Support business operations with admin tasks and financial system management.
- Company: Join a dynamic team focused on delivering high-quality service and support.
- Benefits: Enjoy flexible working options and a supportive work environment.
- Why this job: Gain valuable experience in administration while making a real impact.
- Qualifications: No specific qualifications required; just a willingness to learn and grow.
- Other info: Perfect for high school and college students looking for part-time work.
The predicted salary is between 28800 - 43200 £ per year.
JOB PURPOSE
To provide high quality business support, management information, and administrative functions to support the service.
KEY RESULT AREAS
- Responsible for the operation and maintenance of all elements of financial systems. To ensure adherence to all relevant policies, procedures and guidelines.
- Responsible for identifying and recovering any overpayments made, with autonomy to agree payment plans within an agreed framework.
- To ensure goods and services are acquired via agreed methods of procurement.
- Responsible for making payments using a Newport City Council credit card, in line with NCC policies and procedures.
- To manage, maintain and verify performance information using systems, including information analysis, and production and dissemination of reports.
- To communicate with partner agencies, colleagues and management to provide information, help and advice.
- To be a first point of contact for teams within the service, to provide information and guidance, and to resolve queries to support the efficient operation of the teams.
- To make all arrangements for meetings, including production of accurate minutes, recording decisions made and carrying out associated tasks, as agreed with management.
- To support and assist with service projects.
- To safeguard essential IT equipment, corporate accounts and security of data, and to comply with relevant corporate policies.
- Undertake other specific duties in line with the requirements of the service area.
This job description sets out the main result areas of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post or the level of responsibility. Such variations are a common occurrence and cannot in themselves justify a reconsideration of the grading of the post.PERSON SPECIFICATIONESSENTIALDESIRABLE
Qualifications
- Educated to A Level standard or equivalent, or substantial and relevant administrative experience working in an office environment
- CLAIT, ECDL, or qualified by experience
Knowledge
- Knowledge of standard computer software including word processing, spreadsheets, emails
- Knowledge of Data Protection principles
- Knowledge and understanding of Social Services
Experience
- Previous administrative or financial experience within an office environment.
- Proven experience of taking minutes at meetings
- Able to demonstrate excellent IT skills, and experience of using Microsoft Office in a business environment
- Experience of working with finance by making payments, or inputting or analysing financial information
- Experience of working in a local government / Social Services environment
- Experience of using Microsoft Office within a business environment
Administrative Assistant Administrative Assistant Administrative Assistant Administrative Assistant
Administrative Assistant employer: Job Switch Ltd
Contact Detail:
Job Switch Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with financial systems and administrative processes relevant to the role. Understanding how these systems work will not only help you in interviews but also demonstrate your proactive approach to the job.
✨Tip Number 2
Brush up on your knowledge of policies and procedures related to financial management. Being able to discuss these confidently will show that you're serious about compliance and can handle the responsibilities of the position.
✨Tip Number 3
Prepare examples from your past experiences where you've successfully managed administrative tasks or resolved financial discrepancies. This will help you illustrate your problem-solving skills during any discussions.
✨Tip Number 4
Network with current or former administrative assistants to gain insights into the role. They can provide valuable tips on what the hiring team at StudySmarter is looking for, giving you an edge in your application.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements. Highlight your relevant experience in financial systems and administrative support.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the role of an Administrative Assistant. Emphasise your ability to manage financial systems and adhere to policies.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific examples of how you've successfully managed administrative tasks and financial operations in the past.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and professional.
How to prepare for a job interview at Job Switch Ltd
✨Know Your Financial Systems
Familiarise yourself with common financial systems and software that are used in administrative roles. Be prepared to discuss your experience with these tools and how you can contribute to maintaining and operating them effectively.
✨Understand Policies and Procedures
Research the relevant policies, procedures, and guidelines that govern administrative functions in the company. Demonstrating your knowledge of these will show that you are detail-oriented and capable of adhering to necessary protocols.
✨Highlight Problem-Solving Skills
Be ready to share examples of how you've identified and resolved issues in previous roles, especially regarding financial discrepancies or overpayments. This will showcase your ability to take initiative and work autonomously.
✨Prepare Questions
Think of insightful questions to ask at the end of the interview. This could include inquiries about the team structure, challenges faced by the department, or how success is measured in the role. It shows your genuine interest in the position and the company.