At a Glance
- Tasks: Provide proactive admin support to the Sales Team and ensure smooth operations.
- Company: Join a dynamic team in a busy sales environment.
- Benefits: Gain valuable experience, develop skills, and work in a supportive atmosphere.
- Other info: Opportunity for growth and learning in a friendly, professional setting.
- Why this job: Be the backbone of the sales team and enhance customer relationships.
- Qualifications: IT savvy, excellent communication, and strong organisational skills required.
The predicted salary is between 22000 - 26000 £ per year.
Reports to: Head of Landscaping Sales.
Responsible for: No direct reports.
Job Purpose: To provide efficient and proactive administrative support to the Sales Team, ensuring smooth day-to-day operations and excellent customer service within a busy sales environment.
Key Responsibilities:
- General Administration: Process sales orders, estimates, and related documentation accurately and promptly. Maintain and organise electronic and paper filing systems. Answer incoming calls to the department, directing them to the appropriate person. Provide general administrative support to the sales team, and assist other teams as needed.
- Customer Service: Support the management and development of customer and supplier relationships. Handle queries professionally and assist in resolving issues quickly to maintain strong working relationships.
- General Duties: Contribute to the continuous improvement of company systems and processes. Undertake additional duties as required to support operational needs. Adhere to all company policies and procedures. Work in line with the company's Equality, Diversity, and Inclusion Policy. Collaborate effectively with all employees to support company goals.
Skills and Attributes Required:
- IT literate - confident using Microsoft Office (Outlook, Word, Excel) and other business systems.
- Excellent communication skills - clear and confident telephone manner.
- Strong organisational skills - able to manage multiple tasks and prioritise workload effectively.
- Proactive and willing to learn - demonstrates initiative and a positive attitude to developing new skills.
- Attention to detail - maintains accuracy and consistency in administrative work.
- Reliable and self-motivated - able to work independently and as part of a team.
- Resilient and adaptable - comfortable managing repetitive tasks while maintaining quality and focus.
Personal Characteristics:
- Friendly, professional, and approachable.
- Dependable and trustworthy with a strong sense of responsibility.
- Calm and composed under pressure.
- Committed to delivering a high standard of work and supporting the wider team.
Health and Safety: Comply with all Health and Safety regulations and safe working practices. Report any concerns or breaches to your Manager or, in their absence, to a Director.
This job description is a general guide to the duties you will be expected to carry out. Flexibility is required to ensure that the needs of the business are met.
Administration Assistant in York employer: Job Search Place Limited
As an Administration Assistant at our company, you will thrive in a supportive and dynamic work environment that values teamwork and professional growth. We offer comprehensive training and development opportunities, ensuring you can enhance your skills while contributing to a culture of excellence and customer service. Located in a vibrant area, our workplace fosters collaboration and innovation, making it an ideal setting for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in York
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend having a few examples ready that showcase your organisational skills and customer service experience.
✨Tip Number 3
Follow up after interviews with a thank-you email. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Keep an eye on our listings and get your application in!
We think you need these skills to ace Administration Assistant in York
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight your relevant experience, especially in administration and customer service, and don’t forget to showcase your IT skills with Microsoft Office!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've supported sales teams or improved processes in previous roles.
Show Off Your Communication Skills:Since excellent communication is key for this role, make sure your application reflects that. Keep your language clear and professional, and don’t hesitate to show a bit of your friendly personality!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important details about the role!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Administration Assistant role. Familiarise yourself with processing sales orders and maintaining filing systems. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since excellent communication is crucial for this role, practice articulating your thoughts clearly. You might be asked about how you handle customer queries or manage calls, so prepare examples that highlight your friendly and professional manner.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you prioritise tasks and manage multiple responsibilities. Think of specific instances where you've successfully juggled various duties, as this will showcase your strong organisational skills and ability to work under pressure.
✨Emphasise Your Proactive Attitude
Employers love candidates who take initiative! Share examples of times when you've gone above and beyond in previous roles or how you've contributed to improving processes. This will demonstrate your willingness to learn and adapt, which is key for this position.
