At a Glance
- Tasks: Support operations, manage data, and coordinate across teams in a fast-paced environment.
- Company: Growing pharmaceutical business focused on improving patient access and quality products.
- Benefits: Private healthcare, 23 days holiday, pension contribution, and life insurance.
- Other info: Dynamic team environment with exposure to senior leadership and career growth opportunities.
- Why this job: Shape a new role and make a real impact in a collaborative culture.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Company Overview
Our client is a growing pharmaceutical business with a strong presence in the healthcare space. With a collaborative and fast-paced culture, they are focused on improving patient access and delivering high-quality products across the market. This is a brand-new role, created due to business growth, offering the opportunity to make a real impact and shape how the position develops.
The Role
This is a highly varied and central role within the business, providing operational, administrative, and coordination support across multiple functions, including Commercial, Marketing, and Leadership. You'll be responsible for ensuring the smooth running of daily operations, managing data and trackers, handling enquiries, and supporting key business processes.
Key Responsibilities
- Operations & Coordination
- Manage and maintain business trackers and logs (primarily in Excel)
- Coordinate workflows and ensure tasks are followed through to completion
- Support supplier onboarding and internal processes
- Arrange deliveries, couriers, and stock coordination (including third-party sites)
- Administration & Business Support
- Provide administrative support to the Commercial team
- Organise meetings, including diary management for senior leadership (including the CEO)
- Support travel bookings and logistics
- Assist with marketing materials, product samples, and campaigns
- Prepare presentations and documents for meetings
- Data & Reporting
- Maintain accurate data across systems (Excel, SharePoint, CRM tools)
- Produce trackers, reports, and logs to ensure visibility of activity
- Use AI tools (e.g. Copilot) to generate reports and improve efficiency
- Manage mail merge campaigns and data lists
- Customer & Stakeholder Communication
- Manage shared mailboxes and respond to enquiries from customers and patients
- Handle incoming leads and route appropriately
- Liaise confidently with internal teams, suppliers, and senior stakeholders
- Compliance & Process
- Support documentation, SOPs, and work instructions
- Assist with compliance tracking (training provided)
- Support contracts, CDAs, and pricing documentation for hospitals
What We're Looking For
- Highly organised with strong attention to detail
- Confident working in a fast-paced, varied role
- Strong communication skills and comfortable speaking with stakeholders at all levels
- Proactive, able to take ownership and think independently
- Good working knowledge of Microsoft Office (Excel, Outlook, PowerPoint, SharePoint)
- Comfortable working with data, trackers, and reporting
Desirable
- Experience in a regulated or compliance-driven environment
- Exposure to CRM systems or data tools
- French language skills
The Team & Environment
Reporting into the Business Enablement Manager. Working closely with Commercial, Marketing, and senior leadership. Collaborative, cross-functional environment with lots of exposure.
Benefits
- Private Healthcare
- 23 days holiday + bank holidays
- 5% pension contribution
- Life insurance
- On-site parking
Equal Opportunity Employment
Office Angels is an equal-opportunities employer that respects and appreciates people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We are committed to providing reasonable adjustments at any stage.
Office Manager/ PA in Windsor employer: Job Search Place Limited
Our client is an exceptional employer in the pharmaceutical sector, offering a dynamic and collaborative work environment that prioritises employee growth and development. With a focus on improving patient access and delivering high-quality products, employees enjoy comprehensive benefits such as private healthcare, generous holiday allowances, and a supportive culture that values diversity and inclusion. This new Office Manager/PA role not only provides the chance to make a significant impact within the organisation but also offers exposure to various functions, ensuring a rewarding and fulfilling career path.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager/ PA in Windsor
✨Unlock Networking Opportunities
Dive into industry-specific events like pharmaceutical conferences and seminars, where you can meet hiring managers from companies like Job Search Place Limited. These are goldmines for making connections and learning about job openings before they hit the mainstream job boards.
✨Join Relevant Professional Bodies
Get involved with organisations such as the Royal Pharmaceutical Society or your local pharmaceutical professionals' network. Being an active member can boost your credibility and may even lead to job referrals in top organisations like Job Search Place Limited.
✨Leverage Internships for Full-time Roles
If you can, consider pursuing internships in the pharmaceutical industry, especially with companies like Job Search Place Limited. These opportunities often pave the way for full-time positions and allow you to demonstrate your capabilities firsthand.
✨Tailor Your Approach
When you're applying for roles, don't rush it! Take the time to customise your applications for specific positions, showcasing relevant skills and experiences that align with what Job Search Place Limited is looking for. A tailored application can really make you stand out!
We think you need these skills to ace Office Manager/ PA in Windsor
Some tips for your application 🫡
Showcase Your Relevant Experience:When applying for a role in the pharmaceutical industry, it's crucial to highlight any relevant experience you have. Whether that's internships, lab work, or even related coursework, make sure to weave this into your CV and cover letter. We want to see how your background aligns with the role you're applying for at Job Search Place Limited!
Emphasise Your Understanding of Regulations:The pharmaceutical industry is heavily regulated, so it's important to indicate your familiarity with industry standards and regulations. In your cover letter, mention any training or certifications you've received that are relevant, or discuss projects where you’ve navigated compliance. This will show Job Search Place Limited that you're not just a fit for the job but also a safety-conscious candidate!
Tailor Your CV to Be Result-Driven:Craft your CV to highlight quantifiable achievements, especially if you have previous roles in pharmaceuticals or related fields. Use metrics to demonstrate your impact, such as improved processing times or successful project completions while working on trials. This analytical approach will resonate well with hiring managers at Job Search Place Limited!
Convey Your Passion for the Industry:In your cover letter, express why you are passionate about working in the pharmaceutical sector. Whether it’s your desire to contribute to groundbreaking drug research or improve patient outcomes, let it shine through! At Job Search Place Limited, we value candidates who are truly enthusiastic about their work—you might just stand out from the crowd.
How to prepare for a job interview at Job Search Place Limited
✨Understand the Science
Make sure you brush up on key pharmaceutical concepts and recent developments in the industry. You might get asked some technical questions during the interview at Job Search Place Limited that show your grasp of drug development processes or regulatory requirements, so be ready to discuss them clearly.
✨Showcase Relevant Experience
If you have any hands-on experience or internships in a laboratory setting, be sure to highlight these in your responses. Think about the projects you worked on, the methodologies you used, and the impact you made. It's all about telling a story that connects your background to the role you're applying for.
✨Know Their Products
Take some time to familiarise yourself with Job Search Place Limited’s product range and recent breakthroughs. Understanding their portfolio not only shows your enthusiasm for the role but also allows you to ask insightful questions that demonstrate your interest in actively contributing to their projects.
✨Be Ready for Regulatory Scenarios
In a full-time pharmaceutical role, understanding the regulatory landscape is crucial. Prepare for situational questions that may test your problem-solving skills concerning compliance and safety standards. You could be asked how you'd handle a hypothetical issue regarding a drug’s market release, so think through your approach.
