At a Glance
- Tasks: Coordinate office operations, manage admin tasks, and support recruitment activities.
- Company: Join a fast-paced business with a dynamic team environment.
- Benefits: Flexible part-time hours, hands-on experience, and a supportive workplace culture.
- Other info: Perfect for proactive individuals looking to grow in a vibrant office setting.
- Why this job: Be the backbone of the organisation and make a real difference every day.
- Qualifications: 3-5 years in a similar role, strong Microsoft 365 skills, and excellent communication.
The predicted salary is between 12 - 15 £ per hour.
A small, fast-moving business is looking for someone to coordinate core operational, administrative and people-related activities. This role suits someone proactive, adaptable and comfortable managing a wide variety of tasks to keep the organisation running smoothly day to day. The position is fully office-based at our Head Office and currently requires around 20-25 hours.
Key Responsibilities
- Office Management
- Oversee all facilities management to ensure the office operates effectively.
- Provide diary management and administrative support to the executive team.
- Manage annual audits/tests (fire safety, alarms, emergency lighting, PAT testing).
- Act as the main contact for office security systems.
- Manage supplier relationships and service contracts (cleaning, waste, equipment, alarms).
- Monitor office supplies and coordinate stock where required.
- Coordinate IT support contracts and manage software accounts.
- Arrange workspace, IT access, keys and lockers for new starters.
- Maintain and streamline onsite/offsite archive storage; promote paper-free working.
- Manage SharePoint to ensure easy access across the business.
- Organise travel and accommodation for staff.
- Coordinate team away days and social activities.
- Handle other office-related tasks as required.
- Health & Safety
- Support senior leaders with Health & Safety duties, including audits and follow-up actions.
- Ensure Display Screen Equipment assessments are completed.
- Manage requirements for employees driving for business purposes.
- Carry out additional H&S tasks as needed.
- Administration
- Manage the organisation's three ISO certifications, including annual audits.
- Run monthly ISO compliance meetings.
- Maintain documentation and filing systems aligned with ISO standards.
- Work with teams to ensure documents meet ISO requirements.
- People & Recruitment
- Manage monthly contractor and purchase order administration.
- Support hiring managers throughout the recruitment process.
- Prepare job descriptions and liaise with recruitment agencies.
- Screen CVs and coordinate interviews and assessments.
- Manage onboarding, including payroll liaison and IT setup.
- Conduct day one inductions.
- Prepare HR documentation (probation, general HR letters, pay/bonus info).
- Assist with visa-related administration.
- Book training and maintain training records.
- Support the CEO with people-related matters when required.
- Insurance
- Work with the CEO and Finance team on timely renewal of all insurance policies.
- Maintain insurance registers and file policy documentation.
- Liaise with insurance brokers on claims, involving Finance for larger cases.
Ideal to have
- 3-5 years' experience in a similar role
- Maths and English GCSEs (minimum)
- Strong Microsoft 365 skills, especially Word and Outlook
- Experience in recruitment and interviewing
- Excellent organisational and communication skills
- High integrity and ability to handle confidential information
- Calm under pressure and able to multitask
- Strong technical capability
- Proactive, resilient, flexible, empathetic and patient
Buisness Support Coordinator - Part Time in Warwick employer: Job Search Place Limited
At Alexander Daniels, we pride ourselves on being a dynamic and supportive employer that values adaptability and proactivity in our team members. Our Head Office offers a collaborative work environment where you can thrive while managing diverse operational tasks, with opportunities for personal and professional growth. We prioritise employee well-being and foster a culture of teamwork, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Buisness Support Coordinator - Part Time in Warwick
✨Tap into Leadership Networks
Join industry-specific groups on platforms like LinkedIn or attend local management meetups. Networking with fellow leaders can open doors to part-time roles and help you get a feel for the corporate culture at companies like Job Search Place Limited.
✨Leverage Your Existing Connections
Don’t hesitate to ask your professional contacts if they know of any part-time leadership positions. Sometimes it's all about who you know, and your connections might have the inside scoop on opportunities that aren't publicly advertised.
✨Spotlight Your Leadership Skills
When you show up to interviews or networking events, make sure to highlight your leadership experience and successes. Tailor your discussion points to how you can bring value to Job Search Place Limited in a part-time capacity, focusing on your ability to drive team performance.
✨Consider Consulting for Flexibility
If you're keen on part-time leadership roles, think about contracting or consulting. It can provide you with a broader range of experiences and allows you to build a diverse portfolio of projects, showcasing your leadership across different challenges.
We think you need these skills to ace Buisness Support Coordinator - Part Time in Warwick
Some tips for your application 🫡
Showcase Your Leadership Style:Incorporate examples from your experiences that highlight your leadership style and effectiveness. We want to see how you've managed teams or contributed to strategic initiatives, even if it was in a part-time capacity. Make sure to reflect on your decision-making process and any measurable outcomes you've achieved.
Cater to the Corporate Environment:Tailor your CV to highlight skills that are crucial for corporate leadership, like strategic thinking, problem-solving, and people management. Don’t forget to mention relevant coursework or certifications that align with the part-time role. It's all about showing how you can bring value to Job Search Place Limited through your academic and professional background.
Make Your Part-Time Availability Clear:Since this is a part-time role, be upfront about your availability in your cover letter. Let us know how many hours you can dedicate each week and how your schedule fits with the needs of Job Search Place Limited. This helps us understand how you can seamlessly integrate into our team while balancing your commitments.
Engage with Our Vision:In your cover letter, express your enthusiasm for Job Search Place Limited’s mission and how your values align with our corporate culture. We want to see your passion for leadership and management in action, so don't hold back on conveying what draws you to this specific part-time opportunity!
How to prepare for a job interview at Job Search Place Limited
✨Show Off Your Strategic Thinking
In corporate leadership, they’re looking for someone who can think strategically and make tough decisions. Be ready to discuss past leadership experiences where you had to analyse complex situations and come up with solutions. Think of using the STAR method to structure your answers—it's a game changer for giving clear examples!
✨Prepare for Behavioural Questions
Expect plenty of behavioural questions during your interview with Job Search Place Limited. They might ask how you've handled team conflicts or how you’ve inspired others. Brush up on key leadership theories or practices you've applied before, so you can demonstrate your fit for a part-time role without sacrificing experience.
✨Know Your Numbers
Even in part-time corporate roles, you might be asked to discuss key performance indicators or metrics relevant to the position. Brush up on how you’ve used data to drive decisions or track project success. It's a good way to show you understand the business side of leadership and can contribute meaningfully from day one!
✨Demonstrate Flexibility and Commitment
In a part-time role, the ability to adapt to changing priorities is key. Be prepared to talk about how you manage your time and remain committed to your responsibilities. Share a few anecdotes showcasing your dedication and how you maintain high performance even with part-time hours. It's all about showing you can make a difference without being full-time!
