At a Glance
- Tasks: Manage appointments and assist patients at Tywyn Health Centre with a friendly approach.
- Company: Join a supportive healthcare team dedicated to patient care and community service.
- Benefits: Gain valuable experience in a dynamic environment with training provided.
- Other info: Flexible working opportunities and commitment to equality and diversity.
- Why this job: Make a difference in people's lives while developing your administrative skills.
- Qualifications: Welsh language skills and a good standard of education are essential.
The predicted salary is between 23000 - 26000 £ per year.
The ability to speak Welsh is essential for this post. This post is fixed term/secondment for 12 months to meet the needs of the service. The West Area Team is looking for an experienced, organised and enthusiastic Receptionist to work at Tywyn Health Centre, Tywyn. This practice is currently being managed by the Local Health Board.
Main duties of the job:
- Previous experience of working within a GP Practice would be beneficial and knowledge of the EMIS clinical system is desirable; however training can be given.
- The demands of a GP practice can change on a daily basis and therefore this role will be challenging.
- The post holder will be booking appointments and dealing with patient queries, so excellent communication skills and a confident telephone manner are required.
- Proficient IT skills (including experience of Microsoft Office) are also required as the post holder will perform a variety of administrative duties to assist in the smooth day‑to‑day running of the practice, including data inputting.
The ideal candidate will have experience of working in a healthcare setting or a customer‑service environment, though full training can be given to the right candidate.
We are committed to promoting equality and diversity, and are proud to welcome applicants under the 'Disability Confident Employer' scheme.
Qualifications:
- A good standard of general education
- NVQ Level 2 in administration or equivalent qualification/experience
- ECDL Word processing qualification (e.g., RSA 2, or equivalent experience)
Experience:
- Experience of using Microsoft Office packages
- Experience of working in a busy reception or office environment
- Experience of dealing with the public on the phone and face to face
- Ability to work in a fast‑paced, ever‑changing environment
- Experience of using an IT system (e.g., EMIS, Oracle, WPAS)
- Experience of working in a GP surgery or an NHS office environment
Skills:
- Ability to input information onto a computer system with speed and accuracy
- Ability to deal with a number of different tasks simultaneously
- Ability to communicate professionally and effectively with all levels of staff, both verbally and in writing
- Ability to deal with issues on the spot
- Shorthand skills
Knowledge:
- An understanding of confidentiality involved with post
- Knowledge of a range of administrative processes
Personal Attributes:
- Ability to work as part of an integrated multi‑skilled team without direct supervision
- Flexible approach to the needs of the service, including working at other sites when required
Disclosure and Barring Service Check:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and, as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Receptionist / Administrator in Tywyn employer: Job Search Place Limited
At Tywyn Health Centre, we pride ourselves on being an inclusive and supportive employer, dedicated to fostering a positive work culture that values teamwork and professional growth. Our commitment to training ensures that all staff, including our Receptionist/Administrator, receive the necessary support to thrive in a dynamic healthcare environment. Located in the picturesque town of Tywyn, employees enjoy a fulfilling role within the community, contributing to patient care while benefiting from a flexible approach to service needs.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist / Administrator in Tywyn
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like Job Search Place Limited before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at Job Search Place Limited. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show Job Search Place Limited you’re ready to step in and make an immediate impact!
We think you need these skills to ace Receptionist / Administrator in Tywyn
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Receptionist / Administrator at Job Search Place Limited, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to Job Search Place Limited.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at Job Search Place Limited. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at Job Search Place Limited
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for Job Search Place Limited.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
