At a Glance
- Tasks: Ensure a smooth office operation and provide exceptional service to employees and visitors.
- Company: Join a high-end global office in the vibrant Marylebone area of London.
- Benefits: Competitive hourly rate, part-time hours, and a dynamic work environment.
- Other info: Great opportunity for career growth and to make a real impact.
- Why this job: Be part of a team that values exceptional service and a positive workplace culture.
- Qualifications: Strong organisational skills and excellent communication abilities are essential.
The predicted salary is between 30000 - 40000 £ per year.
Our client is seeking a dedicated Luxury Office Assistant to ensure an exceptional experience for employees and visitors at their High End Global Office in London. This part‑time position focuses on the smooth operation of the office while providing a warm, professional service aligned with the organisation's brand standards. The Office Assistant will also support HR activities, including onboarding and offboarding processes.
Job Details
- Location: Marylebone, West End
- Start Date: ASAP
- Duration: 1 Year
- Hourly Rate: £14.85 p/h
- Hours: Monday – Thursday – 09:00 – 14:00
Key Responsibilities
- Office Operations & Concierge Services
- Serve as the primary point of contact for all office‑related services and facilities.
- Assist teams during their office visits, demonstrating excellent service skills.
- Build and maintain strong relationships with the serviced office provider and key personnel.
- Stay updated on new services and events from the serviced office provider to ensure effective promotion.
- Collaborate with office PAs for meeting room setups as required.
- Day‑to‑Day Office Support
- Maintain a visible presence in the office through regular floor walks to assist employees and visitors.
- Help manage desk and meeting room bookings in line with company policies.
- Collaborate with HR to gather feedback regarding office space and protocols.
- Ensure the office is clean, tidy, and ready for use, adhering to clear desk policies.
- Act as the first point of contact for office issues, liaising with the building provider for prompt resolutions.
- Organise building passes for employees and visitors.
- Assist in meeting organisation, including gathering requirements and preparation assistance.
- Manage timely ordering of stationery and office equipment as needed.
- Coordinate office storage solutions with external providers.
- Employee and Visitor Experience
- Support the onboarding process for new hires, arranging welcome goodies and coordinating IT equipment.
- Facilitate introductions of new joiners to existing team members during their first few weeks.
- Provide office tours and orientations to new starters and visitors, including Health and Safety training.
- Assist in organising on‑site events to promote team building and cultural occasions.
- Ensure a positive experience for employees leaving the organisation, overseeing equipment returns and access card handovers.
- Health and Safety Support
- Assist in implementing Health and Safety policies and maintaining compliance with legislative requirements.
- Support training and briefings related to Health and Safety responsibilities.
Qualifications and Skills
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Proficient in office software and tools.
- A proactive approach to problem‑solving and customer service.
Why Join Us?
This is a fantastic opportunity to be part of a dynamic organisation that values its employees and promotes a positive work environment. If you are passionate about delivering exceptional service and making a difference in the workplace, we want to hear from you!
Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Temporary Luxury Office Assistant employer: Job Search Place Limited
Join a prestigious global organisation in the heart of Marylebone, where your role as a Luxury Office Assistant will be pivotal in creating an exceptional experience for both employees and visitors. With a strong emphasis on employee well-being, this part-time position offers a supportive work culture, opportunities for professional growth, and the chance to contribute to a vibrant office environment that values inclusivity and excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Luxury Office Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a role. You never know who might have the inside scoop on opportunities, especially in luxury office environments.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how you align with their brand standards and can enhance the employee and visitor experience.
✨Tip Number 3
Practice your communication skills! As a Luxury Office Assistant, you'll need to demonstrate excellent service skills. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Temporary Luxury Office Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the Luxury Office Assistant role. We want to see how you can bring your unique flair to our high-end office environment!
Show Off Your Communication Skills:Since this role is all about providing exceptional service, don’t forget to showcase your excellent communication and interpersonal abilities in your application. We love candidates who can connect with people effortlessly!
Highlight Your Organisational Skills:This position requires strong organisational skills, so be sure to mention any relevant experiences where you've successfully managed tasks or projects. We’re looking for someone who can keep our office running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website for a seamless application process. It’s the best way for us to receive your details and get to know you better!
How to prepare for a job interview at Job Search Place Limited
✨Know the Company Culture
Before your interview, take some time to research the company’s culture and values. Understanding their brand standards will help you align your responses and demonstrate that you’re a great fit for their luxury environment.
✨Showcase Your Service Skills
As a Luxury Office Assistant, exceptional service is key. Prepare examples from your past experiences where you went above and beyond to assist others. This will highlight your proactive approach to customer service during the interview.
✨Prepare for HR-Related Questions
Since this role involves supporting HR activities, brush up on common HR processes like onboarding and offboarding. Be ready to discuss how you would facilitate these processes and ensure a smooth experience for new hires.
✨Demonstrate Your Organisational Skills
The job requires strong organisational skills, so be prepared to discuss how you manage multiple tasks effectively. Consider sharing specific tools or methods you use to stay organised, especially in a busy office environment.
