Strategic Procurement & Inventory Lead

The Procurement Manager is responsible for the effective procurement, storage, and supply of materials, equipment, and services across Projects, Installation, Small Works, and Service functions. This role combines strategic procurement responsibility with operational control of stores and stock, ensuring materials are ordered, received, stored, and issued efficiently to support delivery. The role is accountable for supplier performance, cost management, stock control, and ensuring materials are available in line with operational requirements while maintaining strong commercial discipline.

Working closely with Projects, Service, Finance, and Technical teams, the Procurement Manager ensures that supply chain and stock management activities support programme delivery, protect margins, and maintain quality standards. This role is critical in ensuring procurement and stores operate in a controlled, efficient, and scalable manner, supporting the overall performance and profitability of Pafi Ltd.

Duties & Responsibilities

• Procurement & Supply Management
  • Responsible and accountable for managing all procurement activities across projects, small works and service operations.
  • Ensuring all materials and equipment are sourced in line with specifications and operational requirements.
  • Ensuring all orders are placed efficiently, optimising cost, cash flow, and delivery performance.
  • Ensuring accurate order processing, tracking, and delivery coordination.
• Stores & Stock Control
  • Management and organisation of the Pafi stores function.
  • Maintaining accurate stock levels and effective inventory control aligned to operational requirements.
  • Ensuring all incoming goods are checked against delivery notes and purchase orders.
  • Ensuring goods are correctly receipted, stored, and allocated to stock or jobs.
  • Preparing and coordinating outgoing goods for engineers and site delivery.
  • Ensuring stock is available and in the correct location to support works.
  • Managing stock takes, spot checks, and inventory accuracy.
  • Managing product returns, repairs, and quarantine stock.
  • Maintaining a clean, organised, and compliant store environment.
• Supplier & Supply Chain Management
  • Managing supplier relationships and performance.
  • Negotiating pricing, terms, and agreements.
  • Carrying out quarterly supplier reviews and maintaining supplier prices on internal quoting software.
  • Identifying, communicating and mitigating supply chain issues impacting delivery.
  • Maintaining a reliable and effective supplier base.
• Commercial & Cost Control
  • Ensuring procurement effectively supports margin delivery across projects, small works and service.
  • Monitoring material costs and identifying cost-saving opportunities.
  • Ensuring materials and equipment are ordered in line with approved specifications and agreed pricing.
  • Supporting Finance by ensuring all inbound supplier invoices are accurate and match the purchase order.
  • Maintaining accurate records of all receipted stock, including part deliveries.
  • Recording and managing any damaged, faulty, or missing equipment.
  • Ensuring procurement aligns with budget and financial controls.
• Planning & Coordination
  • Coordinating procurement schedules in line with project programmes and service requirements.
  • Ensuring materials are available in line with delivery timelines.
  • Liaising with the Project, Small Works and Service Departments to coordinate deliveries.
  • Reporting to the Project, Small Works and Service teams regarding lead time issues and potential delays.
  • Maintaining minimum stock levels.
• Process & Systems Control
  • Ensuring procurement and stock elements of internal systems are used effectively.
  • Maintaining accurate records, documentation, and audit trails within internal systems.
  • Monitoring procurement and stock data to identify trends and improvements.
  • Improving procurement, stock handling, and logistics processes.
• Quality, Compliance & H&S
  • Ensuring compliance with company policies and procedures.
  • Ensuring safe handling, storage, and control of materials including COSHH items.
  • Maintaining compliance with health & safety and audit requirements.
• Team Leadership & Accountability
  • Managing stores and procurement activities.
  • Supporting training and development within the function.
  • Ensuring clear communication between procurement, stores, and operational teams.
• Reporting & Escalation
  • Providing monthly reporting to the Senior Management Team on procurement performance.
  • Identifying and escalating potential supply issues to the Operations Director.
• Performance Improvement
  • Identifying inefficiencies in procurement, stores, and logistics.
  • Implementing improvements to cost, efficiency, and stock control.
  • Driving continuous improvement across procurement and supply chain operations.
• Other
  • Carry out any other reasonable tasks as may be assigned by the Senior Management Team.

Typical Day

• 8:00 - 9:00 Planning & Prioritisation: Review outstanding orders, deliveries, and stock levels; Check urgent material requirements; Identify any supply risks, shortages, or delays.
• 9:00 - 11:00 Procurement & Ordering: Place orders for materials and equipment; Confirm pricing, specifications, and lead times with suppliers.
• 11:00 - 12:30 Goods In & Stock Control: Receive and check incoming goods; Allocate stock to jobs or store inventory; Identify and record any discrepancies.
• 1:30 - 3:30 Coordination & Supplier Management: Liaise with teams on material requirements; Coordinate deliveries; Resolve supply issues.
• 3:30 - 5:00 Systems, Reporting & Control: Update procurement and stock records; Review stock levels; Support Finance with invoice validation.

Typical Week

• Procurement & Supply Coordination: Review all active orders and delivery schedules; Ensure alignment with project programmes.
• Stores & Stock Management: Carry out stock checks and maintain inventory accuracy.
• Supplier Management: Engage with suppliers to review performance and reliability.
• Commercial & Cost Control: Monitor material spend and cost efficiency.