At a Glance
- Tasks: Manage stock and provide admin support for a vital communication aid service.
- Company: Join a leading NHS community services provider in Sussex.
- Benefits: Flexible working, excellent training, and fair pay as an accredited Living Wage Employer.
- Other info: Inclusive environment with active support networks for diverse backgrounds.
- Why this job: Make a real difference in people's lives while developing your skills.
- Qualifications: GCSEs in English and Maths, plus relevant experience in stock management.
The predicted salary is between 25760 - 27476 £ per year.
The Chailey Communication Aid Service (CCAS) is one of 15 centres nationally commissioned by NHS England (NHSE) to provide a Specialised AAC Service to those with verbal communication difficulties. The service provides communication aid assessment and equipment to adults and children with complex disabilities in the geographical area of Sussex (including Brighton and Hove) and Surrey.
The Stores and Administration Officer role will be a vital part of the equipment management within CCAS, including stock management, ordering, and preparing equipment for use. This will be alongside administrative support for the wider team.
Main duties of the job:
- Implement existing processes for stock control, stock inspection, ordering, and receipt of goods.
- Identify and work with the CCAS team in the development of processes relating to the stores.
- Ensure stock levels within stores are maintained at an operational level and are of an acceptable quality.
- Provide administrative support to the whole CCAS team.
This role requires someone who will become a vital part of the CCAS team, where communication, attention to detail, and organisation are key skills.
About us:
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays. Our Trust vision is to provide excellent care at the heart of the community.
Why work for us?
- Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing.
- Varied environments: community hospitals, patients' homes, and bases across Sussex.
- Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement.
- Excellent training, development, and research opportunities.
- Accredited Living Wage Employer, ensuring fair pay for all our staff.
- Cost-effective workplace nurseries in Crawley, Hove, and Brighton.
- Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks.
- Level 3 Disability Confident Leader and Veteran Aware Trust.
Our values Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence guide everything we do. We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
Job responsibilities:
- Assist with the management of stock at all stages of the equipment lifecycle, including procurement, acceptance, preparation for issue, reconditioning, and disposal.
- Support the team with additional administrative tasks, such as answering the phone and updating the patient information system.
Qualifications:
- Educated to GCSE level or equivalent including English and Mathematics grade C or equivalent relevant experience.
- NVQ level 3 or equivalent in a relevant subject.
Experience:
- Experience of ordering and procurement systems.
- Working with the public, face to face and over the telephone.
- Relevant experience of equipment setup and management.
- Maintaining an electronic filing system.
- Working with and maintaining a database.
- Ability to prioritise workload and experience of working to deadlines.
- Relevant experience of commissioning and configuring electrical and/or computing devices.
- Experience of electronic assistive technology or working with people with disabilities.
Skills and Knowledge:
- Understanding of the need for confidentiality and data protection.
- Good knowledge of Microsoft Office software and IT systems.
- Excellent interpersonal and communication skills both written and oral.
- Excellent organisational skills: ability to plan and organise own workload and work under pressure.
- Ability to adapt to changing service needs and to take on new tasks.
- Awareness of Health and Safety.
- Enthusiastic about the role of technology and the importance of good equipment management.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£25,760 to £27,476 a year per annum pro rata.
Stores and Administration Officer employer: Job Search Place Limited
The Chailey Communication Aid Service (CCAS) is an exceptional employer, dedicated to providing compassionate care and support to individuals with communication difficulties in Sussex and Surrey. With a strong focus on employee wellbeing, flexible working options, and extensive training opportunities, CCAS fosters a collaborative and inclusive work culture that empowers staff to grow and thrive in their roles. As an accredited Living Wage Employer, CCAS ensures fair pay while actively promoting diversity and inclusion within the workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Stores and Administration Officer
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think about how your skills match what they’re looking for.
✨Tip Number 3
Showcase your skills! Bring examples of your work or experiences that highlight your abilities. Whether it’s managing stock or providing admin support, let them see how you can make a difference.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Stores and Administration Officer
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Stores and Administration Officer role. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Organisational Skills:Since this role is all about stock management and admin support, don’t forget to mention any relevant experience you have in these areas. Give examples of how you've successfully managed tasks or projects in the past.
Keep It Clear and Concise:We appreciate clarity! Make sure your application is easy to read and straight to the point. Avoid jargon and keep your sentences short and impactful to grab our attention.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Stuff
Make sure you understand the role of a Stores and Administration Officer. Familiarise yourself with stock management processes, equipment lifecycle, and the specific needs of the CCAS team. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your organisational skills and attention to detail during the interview. Prepare examples from your past experiences where you've successfully managed stock or provided administrative support. This will demonstrate that you have the practical skills needed for the job.
✨Communicate Clearly
Since communication is key in this role, practice articulating your thoughts clearly and concisely. Be ready to discuss how you would handle interactions with both the team and the public, as well as how you ensure confidentiality and data protection.
✨Ask Thoughtful Questions
Prepare some insightful questions about the CCAS team and their processes. This shows that you're not only interested in the role but also eager to contribute to the team's success. It’s a great way to demonstrate your enthusiasm and commitment to the position.
