Business Administrator Apprenticeship in Somersham

As a Business Administration Apprentice you'll provide vital support across various departments, ensuring smooth and efficient business operations. This role involves a range of administrative tasks including managing communications, supporting internal meetings, handling data entry while maintaining records in accordance with procedures. The role will offer the opportunity to gain hands-on experience in office administration, developing organisational and time management skills, and learning to use business software and tools. Supported by experienced professionals, the business administration apprentice will contribute to improving office procedures and customer service, ultimately supporting the overall productivity and success of the company.

Key Responsibilities and Tasks

• Ensure that the reception area is always covered, well presented and visitors greeted in a friendly, efficient and professional manner.
• Prepare and clear down meeting rooms and refreshments for meetings as required - coordinating with catering providers and the team as required to ensure everything is managed efficiently.
• Undertake purchasing as required to ensure stock is delivered on time, cost effectively and efficiently.
• Support and follow purchase requests, purchase orders and supplier procedures where necessary.
• Support the goods in process, managing the administration of deliveries efficiently as well as sending post, goods and parcels as required following the appropriate procedure.
• Assist the Paragraf team with any enquiries that come up throughout the day.
• Support HR initiatives and activities.
• Participate in facilities/office operations as needed.
• Provide ad hoc admin support across the business as required.

Education and Qualifications

• A minimum of 6 GCSEs grade 4 or above including Maths, English Language and ICT.

Experience

• Prior experience in a commercial business.

Skills and Knowledge

• Knowledge of MS Office: Excel, Word, Outlook & PowerPoint.
• Organised and thorough approach to tasks.
• Good communication skills, both verbal and written.
• Enthusiastic, polite and friendly approach.
• Discretion and confidentiality.
• Committed and proactive approach to tasks.

Communication

• Good communication skills.
• Ability to communicate at all levels with both internal and external contacts.
• Ability to present information clearly and appropriately for the audience.

Additional Factors

• Respect and adherence to confidentiality and critical matters.
• Responsible for ensuring a safe and healthy work environment by complying with company policies and processes and all relevant regulations including the use of PPE, as appropriate to the level and scope of the role. This includes participation in health and safety training and reporting of any potential hazards or breaches of safety protocols in the appropriate manner.
• UK Driving licence.

Benefits

At Paragraf we are constantly looking for new ways to support and reward our team. This is our current list of benefits, they are subject to change and review:

• Group Personal Pension Plan - Employer contribution 5%, Employee contribution minimum 4%.
• Private health insurance on completion of probation.
• Share Option scheme.
• Death in service of 3 times salary and income protection on completion of probation.
• 25 days holiday, plus bank holidays, and the chance to 'purchase' up to 5 additional days each year.
• Personal and Professional Development Plans and support.
• Employee Assistance Programme.
• Cycle to work scheme.
• Electric Vehicle Lease Scheme.
• Payroll Giving scheme.