At a Glance
- Tasks: Support senior management with scheduling, travel arrangements, and administrative tasks.
- Company: Join a leading financial services firm with a commitment to diversity and inclusion.
- Benefits: Full-time role with competitive salary and opportunities for professional growth.
- Other info: Great opportunity for career advancement in a supportive team culture.
- Why this job: Be at the heart of decision-making and make a real impact in a dynamic environment.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
The predicted salary is between 40000 - 50000 £ per year.
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities
- Directly supports a C16 level manager and generally supports an entire department.
- Manages day to day calendar(s) of senior management.
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
- May prepare and review materials and correspondence for meetings.
- Assist with creation/modification of presentations, spreadsheets, and other various documents.
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
- Orders supplies and process invoices through Procure to Pay system.
- Process and follow-up on Virtual Requests.
- Assists in ad-hoc reports special projects as needed.
- Trains, coaches or guides other administrative staff when required.
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications
- Previous office administration experience preferably within a large and complex financial services or similar organization.
- Highly proficient in Microsoft Office.
- Consistently demonstrates clear and concise written and verbal communication skills.
- Demonstrated ability to quickly gain command of new systems.
- Self-motivated and detail oriented.
Education
- Bachelor's/University degree or equivalent experience.
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
Senior Executive Assistant employer: Job Search Place Limited
Citi is an exceptional employer that fosters a dynamic and inclusive work culture, providing Senior Executive Assistants with the opportunity to support high-level management in a fast-paced financial services environment. Employees benefit from comprehensive training, career development programmes, and a commitment to diversity, ensuring a rewarding and meaningful career path. Located in a vibrant city, Citi offers a collaborative atmosphere where innovation thrives, making it an ideal place for professionals seeking to make a significant impact.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A personal introduction can make all the difference when you're aiming for that Senior Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and the specific department you'll be supporting. Knowing their goals and challenges will help you tailor your responses and show that you're the perfect fit.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, clear and concise communication is key. Try mock interviews with friends or family to get comfortable articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Senior Executive Assistant role. Highlight your relevant experience in office administration and your proficiency with Microsoft Office, as these are key for us.
Showcase Your Communication Skills:Since clear communication is crucial for this position, use your application to demonstrate your written skills. Keep it concise and professional, but let your personality shine through!
Highlight Your Attention to Detail:As a detail-oriented role, we want to see examples of how you've managed calendars, arranged travel, or handled correspondence in the past. Specifics can really make your application stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows your enthusiasm for joining our team at StudySmarter!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Manager
Before the interview, do some research on the C16 level manager you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills. Be prepared to discuss how you've used these tools in previous roles, especially for creating presentations and managing calendars. You might even want to bring examples of your work to showcase your abilities.
✨Demonstrate Attention to Detail
As a Senior Executive Assistant, attention to detail is key. During the interview, highlight instances where your meticulous nature has positively impacted your work. Whether it’s managing complex schedules or preparing expense reports, share specific examples that demonstrate your thoroughness.
✨Showcase Your Communication Skills
Clear and concise communication is essential in this role. Practice articulating your thoughts clearly and confidently. You might also want to prepare for questions about how you handle correspondence and manage meetings, as these are critical aspects of the job.
