Recruitment/Payroll Administrator

We are currently recruiting for a Recruitment/Payroll Administrator to act as a focal point to ASCO Workforce Solutions workers. This role will perform administrative duties to support the day to day activity of the ASCO Workforce Solutions recruitment team, undertake timesheet reconciliation passing payment actions to the payroll team, invoicing (customer and worker), assisting with the onboarding of contractors, PPE orders and dealing with contractor queries.

Key Responsibilities

• Coordinate weekly and monthly timesheet and expense approvals, ensuring relevant evidence such as receipts are attached.
• Process manual contractor payments via the internal ATS (e.g. bonus payments and holiday accrual), ensuring a high level of accuracy.
• Raise backup invoices for timesheets, expenses, and associated payments (such as bonuses) to be sent to finance for billing.
• Liaise with the finance team to provide monthly statistics such as holiday accrual and man hours.
• Support contractor pay rate changes, including calculating any backpay and updating relevant systems and teams.
• Set up new workers on the internal recruitment ATS and notify the finance team of new starts.
• Verify bank details for new starters prior to entry into the HR payroll system.
• Coordinate and obtain approval for manual or advance contractor payments when required.
• Ensure all workers hold valid, in-date training certifications and accreditations in line with compliance requirements.
• Produce and maintain business reports, including monthly reporting for HR relating to medicals, new starters, and leavers.
• Provide administrative support to the recruitment team, responding to queries from contractors and clients.
• Manage and coordinate the ordering and distribution of PPE for contractors.
• Carry out general administrative duties to support the wider Business Support and recruitment teams.
• Encourage innovation and process improvement by monitoring and improving Business Support processes.
• Maintain confidentiality and discretion at all times.

Minimum Qualifications

• National 5 / Higher Level English, Maths and Arithmetic, or equivalent.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Customer-focused with a proven track record within a business financial administration role.
• Experienced in developing and maintaining effective relationships with colleagues and customers.
• Comfortable working in a fast-paced environment, adaptable to changing workloads while maintaining high standards.
• Strong interpersonal and communication skills, both verbal and written.
• Ability to work independently while contributing positively to the wider team.
• Motivated to achieve high standards of performance and customer support, supporting continuous improvement.
• Solutions-focused with strong planning, organisational, and numerical skills, and excellent attention to detail.
• Computer literate with well-developed Microsoft Office skills and experience with data entry and reporting systems.

Desirable Qualifications / Competencies

• Experience using Recruitment ATS systems.