At a Glance
- Tasks: Provide essential admin support and ensure smooth office operations.
- Company: Join a dynamic team focused on engagement and community building.
- Benefits: Enjoy competitive benefits, work-life balance, and growth opportunities.
- Other info: Opportunity to engage in global volunteer initiatives and promote diversity.
- Why this job: Be a key connector in a vibrant office culture and make a real impact.
- Qualifications: Strong communication skills and basic Microsoft Office knowledge required.
The predicted salary is between 24000 - 28000 £ per year.
In this Role, Your Responsibilities Will Be:
- Provide general administrative support mainly in the UK, reporting to the Regional Location Support Manager.
- Ensure smooth day to day operations of the office and act as a business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
- Front office management - meet and greet visitors in the office, acting as point of contact and handling their queries.
- Manage the company car fleet.
- Handle shipments, ensuring Trade Compliance processes are adhered to.
- Support with ground transportation for visitors in the UK.
- Responsible for supporting our sites to maintain a healthy, safe, and hygienic office work environment.
- Procurement of office consumables and supplies, upkeep requirements and inventory.
- Overall coordination and negotiation with all service providing vendors.
- Point of contact with building management for landlord, NI Emerson representative at residence meetings (where required), maintenance, repairs, and services.
- Update Policies and Guidelines that help provide clarity to services provided.
- Work closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
- Maintain physical or electronic filing systems for contracts and documentation.
- Customer and services operations including ensuring a consistent and effective response to customers' needs.
- Organization and management of inbound and outbound shipments from various sites.
- Support for internal meetings and events and back-up for global meetings and appointments.
Who You Are:
- You acquire data from multiple and diverse sources when solving problems and build and deliver solutions that meet customer expectations.
- You adjust communication to fit the audience and the message.
For This Role, You Will Need:
- Good business communication skills both verbal and written in English.
- Basic Microsoft Office knowledge.
- Be an exemplar of our values including constant respect for people, honesty, integrity, and dedication to serving customers and commitment to innovation and continuous improvement.
- Ability to work independently, show good judgement and initiative in a fast-paced complex business environment.
- Possess strong customer service skills and customer service focus, confidence dealing with people over the phone and in person.
- You love taking on challenges and enjoy solving problems.
- Be thorough in adhering to instructions.
- Excellent time management, ability to multi-task and prioritize your workload.
Preferred Qualifications that Set You Apart:
- Knowledge of any other language.
Our Offer to You:
We understand the importance of work-life balance and are dedicated to supporting our employees' personal and professional needs. From competitive benefits plans and comprehensive medical care to equitable opportunities for growth and development we strive to create a workplace that is supportive and rewarding. Moreover, our global volunteer employee resource groups will empower you to connect with peers that share the same interest, promote diversity and inclusion and positively contribute to communities around us.
Administrative Services Support in Reading employer: Job Search Place Limited
At our Theale location, we pride ourselves on fostering a vibrant work culture that prioritises employee engagement and community building. We offer competitive benefits, a commitment to work-life balance, and ample opportunities for personal and professional growth, ensuring that every team member feels valued and empowered. Join us to be part of a supportive environment where your contributions make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Services Support in Reading
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or through mutual connections. Ask them about their experiences and any tips they might have for landing the job.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Be ready to discuss how your skills align with their mission and how you can contribute to a positive office environment.
✨Tip Number 3
Practice common interview questions, but also be prepared for situational ones. Think of examples from your past that showcase your problem-solving skills and customer service focus.
✨Tip Number 4
After the interview, don’t forget to send a thank-you email! It’s a great way to express your appreciation and reiterate your interest in the role. Plus, it keeps you fresh in their minds!
We think you need these skills to ace Administrative Services Support in Reading
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the job description. We want to see how you can bring value to our team, so don’t be shy about showcasing your relevant experience!
Show Off Your Communication Skills:Since this role involves a lot of interaction with people, it’s crucial to demonstrate your business communication skills. Use clear and concise language in your application to reflect your ability to communicate effectively.
Highlight Your Problem-Solving Abilities:We love candidates who can tackle challenges head-on! In your application, share examples of how you've solved problems in previous roles. This will show us that you’re proactive and ready to take on the responsibilities of the job.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Services Support role. Familiarise yourself with the key tasks mentioned in the job description, like front office management and procurement processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since good business communication is essential for this role, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, especially in customer service situations. This will highlight your ability to adjust your communication style to fit different audiences.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in past roles and how you resolved them. The company values individuals who can acquire data from diverse sources and build solutions. Think of examples where you took initiative and showed good judgement in a fast-paced environment.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company culture, team dynamics, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company aligns with your values and work style.
