At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and handling sensitive information.
- Company: Join a dynamic NHS Trust shaping strategic decisions in healthcare.
- Benefits: Competitive salary, professional development, and the chance to impact patient care.
- Other info: Flexible work environment with opportunities for growth and contribution.
- Why this job: Be at the heart of innovation and strategy in a fast-paced environment.
- Qualifications: 3+ years as a Personal Assistant, strong communication skills, and NHS knowledge.
The predicted salary is between 38488 - 46852 £ per year.
Are you a confident, proactive personal assistant ready to support senior leaders at the heart of a busy NHS Trust? This full time permanent post offers a unique opportunity to work within Trust Headquarters, supporting both an Executive Board level Director and a Corporate Director in a fast paced environment. You'll need excellent judgement, strong diary and inbox management skills, and the ability to handle sensitive information with professionalism and discretion. In return, you'll be part of a dynamic team shaping strategic decisions across UCLH, with exposure to senior stakeholders and the chance to contribute meaningfully to projects that impact patient care and organisational performance.
Main duties of the job:
- Manage complex diaries and inboxes.
- Coordinate meetings and projects.
- Act as a professional first point of contact for a wide range of stakeholders.
Job responsibilities:
- Provide high quality administrative and personal assistant support.
- Enable senior leaders to operate effectively and maintain strategic oversight across the organisation.
- Handle confidential matters with professionalism.
- Liaise with national and local bodies including the Department of Health and NHS England.
- Support the smooth running of Trust HQ.
- Contribute to project delivery, governance support, and cross cover planning.
- Prepare agendas and minutes for meetings.
- Manage travel arrangements.
- Support recruitment and induction processes.
- Maintain accurate records and databases.
- Support staff experience initiatives and coordinate events.
- Act as a local lead for fire safety and environmental matters.
Person Specification:
Knowledge, Qualifications & Experience:- Minimum 3 years' experience as a Personal Assistant to an Executive Director.
- Ability to manage complex diaries.
- Knowledge of a wide range of NHS procedures and practices including NHS governance.
- Experience of working in a large organisation.
- Minute taking and meeting secretariat experience.
- Secretarial / PA qualification (i.e. RSA level 3 / NVQ level 4 BSMSA/AMSPAR) or equivalent experience.
- Experience of working in a healthcare environment.
- Ability to receive and deal effectively with confidential and sensitive information.
- Skills in motivating and influencing others.
- Ability to deal with and respond to various external agencies.
- To act in such a manner as to maintain and protect patient and staff confidentiality at all times.
- Ability to accept responsibility and make sensible judgements.
- Experience in prioritising your own workload.
- Ability to plan and organise a broad range of activities.
- Demonstrate ability to meet Trust Values of safety, kindness, teamwork and improving.
- Ability to prioritise workload based on urgency and importance.
- To set a high quality standard and work in a positive and mature manner.
- Ability to adopt an objective view and be a good team player.
- Ability to use own judgement to resolve issues.
- Advanced Microsoft Office and keyboard skills.
- Ability to obtain information from external sources.
- Ability to be flexible and adaptable.
- Ability to work within a team environment and display initiative when necessary.
- Ability to work unsupervised.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
£38,488 to £46,852 a year, inclusive of HCAS.
Personal Assistant to: Director of Strategy & Director of Innovation employer: Job Search Place Limited
Join a forward-thinking NHS Trust as a Personal Assistant to the Director of Strategy and the Director of Innovation, where you'll thrive in a supportive and dynamic work culture. With a commitment to employee development, you will have access to training opportunities and the chance to contribute to impactful projects that enhance patient care. Located at Trust Headquarters, this role offers a unique perspective on strategic decision-making within a large organisation dedicated to improving health services.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to: Director of Strategy & Director of Innovation
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Job Search Place Limited.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Job Search Place Limited.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Personal Assistant to: Director of Strategy & Director of Innovation
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Job Search Place Limited.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Job Search Place Limited. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Job Search Place Limited
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Job Search Place Limited, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Job Search Place Limited, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Job Search Place Limited could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Job Search Place Limited as they’re likely seeking a candidate who can enhance their workplace culture.
