At a Glance
- Tasks: Provide essential administrative support and maintain accurate records for prisoner files.
- Company: Join a secure establishment focused on effective record keeping.
- Benefits: Full-time position with stable hours and opportunities for growth.
- Other info: Dynamic work environment with potential for career advancement.
- Why this job: Make a difference by ensuring the safety and security of important information.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 22000 - 24000 £ per year.
This is an administrative support job in an establishment.
The job holder will provide administrative support to ensure the safe and secure keeping of prisoners' files, past and present, and to action requests in a timely manner to aid effective record keeping in line with local procedures. This is a non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties:
- Undertake filing on a daily basis to provide effective record keeping in line with local procedures.
- Request and receive information/records from other establishments.
- Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner.
- Send, collect and distribute faxes to appropriate staff.
- Deliver and collect post where appropriate.
- Maintain the filing system of the previous year's files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection).
- Undertake other administrative tasks including:
- Provide administrational assistance in area of work.
- Maintain accurate filing system for area of work.
- Respond to queries relating to area of work, redirecting where required.
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
17403 - Support Services Administrator - Full Time in Peacehaven employer: Job Search Place Limited
As a Support Services Administrator, you will thrive in a supportive and collaborative work environment that prioritises employee well-being and professional growth. Our commitment to effective record-keeping not only ensures the safety of sensitive information but also fosters a culture of integrity and respect. With opportunities for skill development and a focus on teamwork, this role offers a meaningful way to contribute to the community while enjoying a stable and rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land 17403 - Support Services Administrator - Full Time in Peacehaven
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable answering questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace 17403 - Support Services Administrator - Full Time in Peacehaven
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Support Services Administrator role. Highlight any relevant administrative experience and your ability to manage records effectively.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and organisational skills, as these are key for maintaining accurate filing systems.
Showcase Your Communication Skills:Since you'll be responding to queries and redirecting information, it's important to demonstrate your communication skills in your application. Use clear and concise language to show us you can convey information effectively.
Apply Through Our Website:We encourage you to apply directly through our website. This way, you can ensure your application reaches us quickly and securely, and you’ll have access to all the latest updates about the role!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Stuff
Make sure you understand the key responsibilities of a Support Services Administrator. Familiarise yourself with record-keeping procedures and data protection standards, as these will likely come up during your interview.
✨Show Your Organisational Skills
Be prepared to discuss how you manage filing systems and handle administrative tasks. Bring examples of how you've maintained accurate records or improved filing processes in previous roles.
✨Practice Common Questions
Anticipate questions related to handling sensitive information and responding to queries. Practising your answers can help you feel more confident and articulate during the interview.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the role or the team. This shows your interest and helps you gauge if the job is the right fit for you. For example, ask about the tools they use for record-keeping or how they handle inter-establishment communication.
