At a Glance
- Tasks: Support patent fee earners and manage client relationships in a dynamic IP environment.
- Company: Join Keltie, a top-ranked and rapidly growing IP firm in the UK.
- Benefits: Enjoy flexible working, private healthcare, and generous holiday allowances.
- Other info: Great career growth opportunities and a vibrant workplace culture.
- Why this job: Be part of an innovative team where your ideas are valued and nurtured.
- Qualifications: CIPA IP Paralegal qualification or progress towards it, plus 2 years of experience.
The predicted salary is between 30000 - 40000 £ per year.
Keltie is an exceptional Intellectual Property (IP) firm with a reputation for providing excellent client service to a range of small, medium, and large clients around the world. Chambers and Partners ranks Keltie among Britain's top ranked patent and trademark firms, and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, The Cotswolds, and Ireland. Ideas are very much welcomed in the Keltie organisation, so if you are a free thinker, enjoy problem solving, and would like to work in an environment where ideas are encouraged and nurtured, this could be the ideal opportunity for you to join an exciting and thriving team.
Candidates will normally have a CIPA IP Paralegal qualification, or be well on track towards this qualification. Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure. The role requires the ability to work both autonomously and proactively in a team. Candidates must be able to communicate (written and oral) effectively, feeling comfortable in client-facing communications and in working with fee earners to ensure that work is carried out in a timely and effective way to meet client requirements. Experience with electronic records and billing systems would be an advantage. Candidates demonstrate preparedness to work additional hours from time to time to ensure that deadlines are met.
We are looking for a candidate with at least 2 years of experience to provide professional support to patent fee earners in our Software and AI & Quantum Groups. The successful candidate will have responsibility for managing at least one significant client relationship. The role holder will work closely with other Paralegals to ensure that deadlines are met and that fee earners have the support that they need to be effective.
Requirements of the Role- Preparing official filing documentation for patents and designs
- Preparing and filing official action responses (via use of patent office online filing systems)
- Instructing overseas associates for patent and design filings and responses
- Preparing cost estimates
- Reporting filing, prosecution and grant communications to clients, and providing draft reporting for fee earner approval and completion
- Use of IP management systems for Keltie (Inprotech) and clients, including report generation
- Use of document management system (iManage), including document filing and recovery
- Client portfolio management, including report generation, client billing and liaison with client attorneys and administrators
- Addressing formal drawings issues, including commission and review
- Developing office processes and workflows to meet specific client requirements
- Conducting or participating in due diligence
- Conducting assignment and change of name projects
- Preparation of Powers of Attorney and Assignments for new filings
- Ensuring legal requirements are met for filings, including obtaining legalised and notarised documents
- Diary management including deadline monitoring
- Invoicing and billing, including use of electronic billing processes
- Reviewing post and sending reminders
- Responding to general client queries
- Document proofing and limited copy typing
- Flexible working (discretionary 2 days min' office based)
- Group Pension Plan
- Private Healthcare Plan
- Life Assurance
- Group Income Protection
- 25 days holidays plus paid bank holidays
- Increase to max of 30 days holiday for long service
- Season ticket loan
- Ride2work scheme
- Reimbursement for eye care
- Discretionary study support and study leave
- Social events
This is a full time role, 35 hours, 5 days per week (9.30am to 5.30pm). Salary: Competitive market salary. Closing date for applicants: 30 April 2026.
Keltie is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. Please note that this position is not eligible for sponsorship. Proof of right to work in the UK is a requirement for this role.
Patent Paralegal employer: Job Search Place Limited
Keltie is a leading Intellectual Property firm that fosters a dynamic and inclusive work environment, encouraging innovative thinking and problem-solving among its employees. With a strong commitment to professional development, Keltie offers flexible working arrangements, comprehensive benefits including private healthcare and a generous holiday allowance, and opportunities for career growth within a supportive team. Located in vibrant cities like London and Cambridge, Keltie provides an exciting platform for Patent Paralegals to thrive in their careers while contributing to high-profile client relationships.
StudySmarter Expert Advice🤫
We think this is how you could land Patent Paralegal
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Keltie on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of patent law and the specific areas Keltie focuses on, like Software and AI & Quantum. Show them you’re not just a paralegal but a passionate candidate who’s ready to contribute!
✨Tip Number 3
Practice your communication skills! Since this role involves client-facing interactions, being able to articulate your thoughts clearly and confidently will set you apart. Maybe do a mock interview with a friend to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Keltie team.
We think you need these skills to ace Patent Paralegal
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Patent Paralegal role. Highlight your relevant experience, especially in managing client relationships and preparing official documentation, as these are key aspects of the job.
Show Off Your Organisational Skills:Since excellent organisational and time management skills are a must, give examples in your application of how you've successfully managed deadlines and worked under pressure in previous roles. We want to see how you keep everything on track!
Communicate Clearly:Effective communication is crucial, so ensure your written application is clear and concise. Use professional language but let your personality shine through. We love candidates who can express themselves well, especially in client-facing situations.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at Keltie!
How to prepare for a job interview at Job Search Place Limited
✨Know Your IP Basics
Before heading into the interview, brush up on your intellectual property knowledge, especially patents. Understand the key processes involved in patent filing and prosecution, as well as any recent developments in the field. This will show that you're not just qualified but genuinely interested in the work.
✨Demonstrate Organisational Skills
Since the role requires excellent organisational and time management skills, be prepared to discuss how you manage multiple tasks and deadlines. Bring examples from your previous experience where you successfully juggled various responsibilities, especially under pressure.
✨Showcase Client Communication Experience
As this position involves client-facing communications, think of specific instances where you've effectively communicated with clients or colleagues. Be ready to explain how you ensure clarity and professionalism in your interactions, which is crucial for maintaining strong client relationships.
✨Familiarise Yourself with Relevant Systems
If you have experience with electronic records and billing systems, make sure to mention it. Familiarise yourself with Keltie's specific tools like Inprotech and iManage, if possible. Showing that you can quickly adapt to their systems will give you an edge over other candidates.
