At a Glance
- Tasks: Support operations, events, finance, and HR in a dynamic team environment.
- Company: Join a busy team that values collaboration and efficiency.
- Benefits: Gain valuable experience and develop your administrative skills.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Be the go-to person for essential administrative tasks and make a real impact.
- Qualifications: Must have Oracle R12 experience and strong admin skills.
The predicted salary is between 30000 - 34700 £ per year.
We are seeking an experienced Administrator to join a busy and dynamic team supporting operations, events, finance, and HR administration functions. IMPORTANT: Oracle R12 experience is an essential requirement for this role. Applicants who do not have proven experience using Oracle R12 will not be considered and should not apply.
Key Responsibilities
- Act as the first point of contact for general enquiries, providing accurate information and guidance in line with organisational policies and procedures.
- Manage administrative arrangements for meetings, training sessions, and events, including room bookings, catering, travel, and accommodation.
- Use Oracle R12 Financials for purchasing and/or accounts payable activities.
- Assist with the preparation of permits and maintenance of associated records.
- Maintain staff contact information, mailing lists, and telephone directories.
- Coordinate the ordering of mobile phones and equipment for new and existing staff.
- Maintain staff training records and provide information required for compliance and reporting purposes.
- Support customer service initiatives and assist with the collection and collation of data for accreditation and quality standards.
- Organise meetings, prepare meeting rooms, arrange catering, and take minutes or action notes where required.
- Receive, distribute, and manage incoming and outgoing post and deliveries.
- Provide general administrative support to management as required.
- Liaise with colleagues to coordinate workloads and priorities across the team.
HR Administration Support
- Assist with recruitment administration and employee onboarding/leaver processes.
- Respond to general personnel-related enquiries.
- Arrange the renewal of staff identification cards and maintain associated records.
- Operate staff, visitor, and contractor access card systems.
Events Administration
- Manage a busy events inbox, responding promptly to enquiries and escalating complex matters where appropriate.
- Maintain event calendars and booking systems, ensuring all information is accurate and up to date.
- Assist with the collection and verification of event documentation, including risk assessments, insurance certificates, and other compliance paperwork.
Applicants must demonstrate
- Experience using Oracle R12 Financials for purchasing, accounts payable, or related finance administration activities.
- Strong administrative experience within a busy office environment.
- Proficiency in Microsoft Outlook, Word, Excel, and other standard office applications.
Application Guidance
Oracle R12 experience is a non-negotiable requirement for this position. Candidates who do not have direct Oracle R12 experience will not be shortlisted and need not apply.
Teams Administrator in Oxford employer: Job Search Place Limited
Join a vibrant and supportive team where your skills as a Teams Administrator will be valued and nurtured. Our company fosters a collaborative work culture, offering opportunities for professional growth and development while ensuring a healthy work-life balance. Located in a dynamic environment, we provide comprehensive benefits and a commitment to employee well-being, making us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Teams Administrator in Oxford
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Job Search Place Limited!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Job Search Place Limited.
We think you need these skills to ace Teams Administrator in Oxford
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Job Search Place Limited. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Job Search Place Limited and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Job Search Place Limited. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Job Search Place Limited's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Job Search Place Limited
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Job Search Place Limited.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Job Search Place Limited will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Job Search Place Limited and how you would contribute to adapting HR strategies.
