At a Glance
- Tasks: Provide top-notch admin support for a team dedicated to mental health care.
- Company: Join a friendly and supportive team at the Oxfordshire At Risk Mental State service.
- Benefits: Enjoy 27 days annual leave, NHS discounts, and excellent career progression opportunities.
- Other info: Access to tailored learning and support groups focused on equality and inclusion.
- Why this job: Make a real difference in mental health while developing your skills in a dynamic environment.
- Qualifications: Experience in administration, Excel, and handling complex situations is essential.
The predicted salary is between 30000 - 40000 £ per year.
Are you an experienced admin individual who is proficient in administrative skills? Do you have strong experience on Excel and PowerBI? We have a great part time opportunity to join the Oxfordshire At Risk Mental State team (ARMS) based at the Slade Site, for a Team Administrator for our new and growing team. You will be joining a friendly and supportive team, as well as supporting the service which provides specialist care for people who are at risk of developing a psychotic illness.
Main duties of the job
- Provide a high quality of administrative service for the services key performance indicators, wider medical team, and the rest of the ARMS team to ensure efficiency in patient care and that the services required targets are being met.
- Co-ordinate team meetings and training as and when required.
- Collect and analyse data for auditing purposes.
- Resolve difficult and often emotional enquiries from clients and carers with complex needs in a sensitive manner.
Person Specification
- Having worked in a job which involved working as an administrator.
- At least 1 year experience.
- Experience of working with spreadsheets.
- Proficiency in using data collection systems.
- Experience of working with Microsoft Excel and other data systems.
- Experience of using TOBI database.
- Experience of using RIO system.
- Experience of producing and analysing reports.
- Experience of dealing with complex and challenging situations.
- Being able to listen and problem solve.
- Experience of working in a healthcare setting.
- Experience of working as part of a team.
Benefits
- We offer a wide range of benefits designed to support your career and wellbeing.
- Excellent opportunities for career progression.
- Access to tailored individual and Trust wide learning and development.
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service.
- NHS Discount across a wide range of shops, restaurants and retailers.
- Competitive pension scheme.
- Lease car scheme.
- Cycle to work scheme.
- Employee Assistance Programme.
- Mental Health First Aider.
- Staff accommodation (please note waiting lists apply).
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Team Administrator in Oxford employer: Job Search Place Limited
Join our dedicated team at the Oxfordshire At Risk Mental State (ARMS) team, where you will play a vital role in supporting individuals at risk of developing psychotic illnesses. We pride ourselves on fostering a friendly and supportive work culture, offering excellent career progression opportunities, generous annual leave, and a range of benefits including NHS discounts and employee assistance programmes. Working at the Slade Site not only allows you to contribute to meaningful patient care but also provides a collaborative environment that values diversity and inclusion.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator in Oxford
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Team Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Job Search Place Limited, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Job Search Place Limited
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Job Search Place Limited.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Job Search Place Limited.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Job Search Place Limited can really resonate with interviewers and show your commitment to the field.
