At a Glance
- Tasks: Support the Head of Department with administrative tasks and manage their busy schedule.
- Company: Join the prestigious University of Oxford's Department of Physics.
- Benefits: Full-time, permanent role with a supportive team and professional growth opportunities.
- Other info: Embrace change and thrive in a diverse, inclusive workplace.
- Why this job: Be at the heart of academic leadership and make a real difference in a dynamic environment.
- Qualifications: Experience in office management and strong communication skills are essential.
The predicted salary is between 33000 - 42000 £ per year.
This is an exciting opportunity within the Department of Physics for an experienced Executive Assistant to join the admin support team for the Head of Department.
Responsibilities
- Reporting to the Head of Department, you will undertake a wide variety of tasks to support the Head of Department and Deputy Head of Department.
- The EAHOD is a critical position managing the HoD's office with responsibility for ensuring a high level of administrative support to the HoD, the department's senior management team and the faculty.
- The role includes diary and engagement management, progressing current and new initiatives, and completing follow up actions from the HoD's internal and external meetings.
- The post holder will manage the diary and arrange meetings for the Head of Department and Deputy Head of Department, using initiative to make considered judgements when juggling the demands placed on the schedule.
- The post holder will also coordinate committee work primarily for the Physics Management Committee as well as the Departmental Development Board, including organising business, preparing agendas, writing minutes and ensuring business is dealt with in a timely manner.
- They will also identify actions and ensure decisions are effectively implemented.
- The post holder will also provide cover for the PA to the Head and Deputy Head of Administration and Finance as and when required.
Requirements
- The post holder will be able to be immediately effective in the role and work with minimal supervision.
- They will have experience of managing the office of a senior manager ideally within a HE setting.
- They will be flexible with a 'can do' attitude and the ability to communicate at all levels using discretion as required when dealing with confidential matters.
- Strong IT and written communication skills are also essential.
- The role will suit someone who is happy to deal with change and has the resilience and capacity to adapt.
Additional Information
- The University of Oxford is committed to equality and valuing diversity. All applicants will be judged on merit, according to the selection criteria.
- This post is offered on a full time, permanent basis upon successful completion of a one year probationary period.
- Applications for this vacancy are to be made online via our e recruitment system, and you will be required to upload a supporting statement and CV as part of your online application.
- The closing date for applications is 12.00 noon on 30 June 2026.
Executive Assistant to the Head of Department in Oxford employer: Job Search Place Limited
The University of Oxford offers a dynamic and supportive work environment for the Executive Assistant to the Head of Department, fostering professional growth and collaboration within the esteemed Department of Physics. Employees benefit from a commitment to diversity, a culture of innovation, and opportunities to engage in meaningful initiatives that impact the academic community. Located in the historic city of Oxford, staff enjoy access to world-class resources and a vibrant cultural scene, making it an exceptional place to advance your career.
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We think you need these skills to ace Executive Assistant to the Head of Department in Oxford
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