At a Glance
- Tasks: Support the CMMS & Asset Lead in optimising maintenance scheduling and data management.
- Company: Dynamic organisation in the R&D and biotech sector, based in Oxford.
- Benefits: Competitive salary, enhanced holiday pay, private medical insurance, and more.
- Other info: Opportunity for career growth and collaboration across diverse teams.
- Why this job: Join a fast-paced environment where your attention to detail makes a real difference.
- Qualifications: Strong attention to detail, proficiency in Microsoft Office, and effective communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Overview: Engineering Administrator to support the CMMS & Asset Lead in maintaining and optimising the Computerised Maintenance Management System (CMMS), ensuring effective scheduling of equipment maintenance across the organisation. This role comprises input and updating of maintenance data, equipment records, and work orders, as well as troubleshooting CMMS-related issues. A high level of attention to detail is essential to ensure data integrity, efficient system performance, and the effective tracking of maintenance activities.
Responsibilities:
- Maintain the CMMS software, ensuring it operates smoothly and efficiently.
- Input and update asset details including maintenance records, work orders, preventive maintenance schedules, and inventory data with precision.
- Work with the Facilities and lab teams in preparation for lab launches.
- Coordinate and schedule contractor visits to site for maintenance, repairs, or inspections in line with equipment requirements.
- Oversee and manage contractors and service contracts, in line with procurement.
- Ensure maintenance related documentation has been reviewed before being entered onto the CMMS.
- Resolve system issues, including data discrepancies.
- Generate and distribute comprehensive reports on upcoming maintenance activities, system usage, and asset performance.
- Collaborate with relevant departments to streamline work order processes, ensure proper documentation, and track asset lifecycle.
- Conduct regular audits of data to ensure accuracy, completeness, and consistency across the CMMS.
- Provide training and support to users, ensuring they are competent in using the CMMS and following best practices.
- Monitor system usage and provide recommendations for improvements or system upgrades as needed.
- Collaborate with relevant departments to ensure CMMS is operational.
Essential Skills, Qualifications & Experience:
- Strong attention to detail with the ability to maintain high levels of accuracy in data entry and reporting.
- Confident user of maintenance, facilities, BMS, service desk software, with an ability to pick up new systems.
- Proficient in Microsoft Office Suite.
- Strong analytical skills and the ability to generate and interpret reports.
- Effective communication and interpersonal skills to collaborate across departments.
- Ability to manage multiple tasks and prioritise in a fast-paced environment.
- Organised with an ability to schedule multiple contractor appointments.
- Self-motivated with a proactive approach to problem-solving.
- Strong time management skills and the ability to meet deadlines.
- Positive can do attitude.
Desirable Skills, Qualifications & Experience:
- Experience working with CMMS software or Asset Management systems.
- Knowledge of maintenance processes, work order management and asset management.
- Experience working in a similar industry or environment (R&D, labs, biotech, life sciences).
Salary & Benefits:
- Salary: £30,000 - £40,000 + bonus & travel allowance
- Enhanced holiday pay
- Pension
- Life Assurance
- Income Protection
- Private Medical Insurance
- Hospital Cash Plan
- Therapy Services
- Perk Box
- Electric Car Scheme
Working Together: You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford and can commit to being fully office based 5 days per week. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Engineering Administrator Central Business Operations & Other Oxford, England, United Kingdom employer: Job Search Place Limited
As an Engineering Administrator at our Oxford location, you will join a dynamic team dedicated to optimising our Computerised Maintenance Management System (CMMS) while enjoying a supportive work culture that prioritises employee growth and development. We offer competitive salaries, enhanced holiday pay, and comprehensive benefits including private medical insurance and a pension scheme, ensuring that our employees feel valued and secure in their roles. With opportunities for training and collaboration across departments, this position not only promises meaningful work but also the chance to contribute to innovative projects in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Engineering Administrator Central Business Operations & Other Oxford, England, United Kingdom
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in maintenance or asset management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on CMMS and asset management knowledge. Be ready to discuss how you can maintain data integrity and improve system performance. Show them you’re the detail-oriented whiz they need!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We love seeing applications directly from candidates who are keen on joining our team. It shows initiative and interest, which we really appreciate.
We think you need these skills to ace Engineering Administrator Central Business Operations & Other Oxford, England, United Kingdom
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Engineering Administrator role. Highlight your experience with CMMS, data entry, and any relevant software you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your attention to detail and problem-solving skills – they’re key for us!
Showcase Your Skills:In your application, be sure to showcase your analytical skills and experience with maintenance processes. We love candidates who can generate and interpret reports, so give us examples of how you've done this in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Job Search Place Limited
✨Know Your CMMS Inside Out
Make sure you understand the basics of Computerised Maintenance Management Systems. Familiarise yourself with common issues and troubleshooting methods, as well as how to input and update data accurately. This will show your potential employer that you're proactive and ready to hit the ground running.
✨Show Off Your Attention to Detail
Since this role requires a high level of accuracy, prepare examples from your past experiences where your attention to detail made a difference. Whether it was catching an error in a report or ensuring all maintenance records were up to date, these stories will highlight your suitability for the position.
✨Brush Up on Your Communication Skills
You'll be collaborating with various teams, so practice articulating your thoughts clearly and concisely. Think about how you can explain complex information simply, especially when discussing maintenance processes or system usage. Good communication can set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage multiple tasks. Think of scenarios where you've had to prioritise tasks or resolve conflicts, particularly in fast-paced environments. This will demonstrate your capability to handle the demands of the role effectively.
