At a Glance
- Tasks: Support Council committees and manage decision-making processes with a focus on community engagement.
- Company: Local government body dedicated to democratic services and community involvement.
- Benefits: Competitive hourly rate, flexible working days, and opportunities for professional growth.
- Other info: Engage in special projects and initiatives that promote equality and community relations.
- Why this job: Make a real difference in your community while developing valuable skills in governance.
- Qualifications: Degree or equivalent experience, with knowledge of democratic services and committee management.
The predicted salary is between 21.12 - 21.12 £ per hour.
PAYE: £21.12 per hour. Min of 2 days per week in the office, in addition to managing on-site committee responsibilities.
Main Purpose of Job
To be responsible for servicing Council committees, sub-committees, working parties, other member-level bodies, and key officer groups supporting decision making. To be familiar with the democratic arrangements in the Council and to advise Chairs, members and officers in the interpretation of Standing Orders, governance arrangements, decision making processes and other procedural matters. To record decisions of meetings, write and process questions, references and Council reports, notify officers and Members promptly of Committee decisions, allocate and notify those concerned of action to be taken. To service quasi judicial bodies (e.g. education admission and exclusion appeals) and at those meetings to give appropriate advice to members, staff and the public to ensure that proceedings accord with relevant legislation, principles of natural justice and internal procedures. To undertake special projects to improve the services provided by Democratic Services.
Summary of Duties
- To take responsibility for servicing any of the Council's formally constituted bodies or other informal meetings in accordance with the Council's procedures.
- To develop detailed knowledge of local government administrative law.
- To be responsible to the Chief Executive, without reference to her/him, in accordance with the Council's corporate arrangements for report preparation and submission, for the content of all committee reports within the work areas allocated and prescribed deadlines.
- To research and prepare replies for signature by the Leader of the Council, the Mayor etc.
- To assist the Deputy Democratic Services Manager in the development and implementation of the political structure for the Council in line with legislative framework.
- To advise on and support different methods of community involvement utilised within the Council, including public notice questions, petitions, speaking rights at public meetings and any other specially designed democratic engagement tool as appropriate and relevant.
- As directed by the Deputy Democratic Services Manager, to participate in corporate initiatives linked with a rigorous regime of performance indicators and efficiency measures in the provisions of services.
- To undertake all duties with regard to Health and Safety legislation and equality of opportunity.
- To undertake any other project work as may from time to time be directed by the Deputy Democratic Services Manager.
- To take responsibility, appropriate to the post for tackling racism and promoting good race, ethnic and community relations.
Criteria Special Requirement
- S1 To attend evening meetings on a regular basis.
Knowledge
- K1 A degree or equivalent experience.
- K2 Knowledge and experience of working within a democratic services role.
- K3 Knowledge of modern.gov, similar committee management system, database or customer relationship management (CRM) system and experience of using the system daily, using a variety of functions within the system to enhance management processes and procedures and to develop new projects to assist the organisation.
Experience
- E1 Experience of servicing committees, working parties and quasi judicial meetings.
- E2 Experience of drafting formal and sometimes complex letters, reports, and/or minutes and notes of meetings.
- E4 Experience of providing advice to councillors and officers on decision making processes and constitutional matters.
Behaviours
- Focuses on People: Considering the people who our work affects, internally and externally. Treating people fairly and improving the lives of those we impact.
- Takes Ownership: Being proactive and owning our personal objectives. Seizing opportunities, driving excellence, engaging with the council's objectives, and furthering our professional development.
- Works collaboratively: Helping each other, developing relationships, and understanding other people's roles. Working together with colleagues, partners, and customers to earn their respect, and get the best results.
- Communicates Effectively: Using simple, clear, and open language to establish positive relationships with others. Listening and making oneself open to conversation.
- Focuses on Results: Ambition and achievement. Ensuring we are working towards the end product and considering the effect of our service. Making the right impact, having the right result and changing things for the better.
OR105627 - Democratic Services Officer employer: Job Search Place Limited
As a Democratic Services Officer, you will thrive in a supportive and collaborative work environment that values your contributions to local governance. With opportunities for professional growth and development, you will play a crucial role in enhancing community engagement and decision-making processes. Our commitment to diversity and inclusion ensures that every voice is heard, making this an excellent place for those seeking meaningful and impactful employment.
StudySmarter Expert Advice🤫
We think this is how you could land OR105627 - Democratic Services Officer
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We think you need these skills to ace OR105627 - Democratic Services Officer
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
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How to prepare for a job interview at Job Search Place Limited
✨Get to Know Public Sector Values
Before your interview with Job Search Place Limited, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
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The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
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