At a Glance
- Tasks: Support HR and finance operations while maintaining accurate records and reports.
- Company: Join the University of Kent, a supportive and inclusive workplace.
- Benefits: Full-time hours, no evenings or weekends, career progression opportunities.
- Other info: Full training provided with recognition for outstanding performance.
- Why this job: Make a real impact in a fast-paced environment that values your contributions.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
We're looking for a highly organised and detail-focused Administrator to support the smooth running of operations at the University of Kent. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment and wants to build a career with a company that invests in its people, celebrates individuality, and rewards those who consistently go above and beyond.
What You'll Be Doing
- Maintaining accurate financial records and assisting with data entry
- Producing and analysing sales and financial reports
- Processing data including goods receipts, stock reports, and purchase reports
- Acting as the first point of contact for procurement helpdesk queries
- Preparing recharge reports and ensuring accurate billing
- Updating booking systems and internal databases
- Managing and maintaining employee personnel files
- Organising and monitoring compliance documentation relating to:
- Health & Safety
- Food Safety
- Training records
- Matrix monitoring
- Updating training planners and coordinating training sessions
- Supporting multiple regions as required
- Providing finance support during periods of absence or increased workload
What We're Looking For
- Excellent attention to detail and strong organisational skills
- Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint
- The ability to learn new software systems quickly
- Strong multitasking and prioritisation skills
- Excellent communication and interpersonal skills
- Previous experience in an administrative or similar role
- An understanding of finance and accounting principles (desirable)
What We Offer
- Full-time role, 40 hours per week
- Monday to Friday working pattern - no evenings or weekends
- Full training provided on site
- Opportunities for career progression
- A supportive and inclusive working environment
- Recognition and rewards for outstanding performance
If you're a proactive and dependable administrator looking to join a business where your contribution truly matters, we'd love to hear from you.
On‑Site HR & Finance Admin Specialist employer: Job Search Place Limited
The University of Kent is an exceptional employer that prioritises the growth and well-being of its staff, offering a supportive and inclusive work environment. With a commitment to recognising outstanding performance, employees benefit from full training, career progression opportunities, and a balanced work-life schedule with no evening or weekend shifts. Join us in a role where your contributions are valued and celebrated, making a meaningful impact in the academic community.
StudySmarter Expert Advice🤫
We think this is how you could land On‑Site HR & Finance Admin Specialist
✨Tip Number 1
Network like a pro! Reach out to current employees at the University of Kent or similar organisations on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common HR and finance questions. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past, especially if they relate to HR or finance.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace On‑Site HR & Finance Admin Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the On-Site HR & Finance Admin Specialist role. Highlight your administrative skills and any relevant experience in HR or finance. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at the University of Kent. Share specific examples of your organisational skills and attention to detail that align with what we’re looking for.
Show Off Your Tech Skills:Since proficiency in Microsoft Office is key, don’t forget to mention your experience with Excel, Word, and PowerPoint. If you've used any other software systems, let us know! We love candidates who can learn quickly and adapt.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the On-Site HR & Finance Admin Specialist role. Familiarise yourself with HR processes, financial record-keeping, and compliance documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the job requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a fast-paced environment.
✨Brush Up on Software Skills
Proficiency in Microsoft Office is crucial for this role. Make sure you're comfortable using Excel, Word, and PowerPoint. If you have experience with any specific software related to HR or finance, be prepared to mention it. You might even want to practice creating a simple report or spreadsheet to demonstrate your skills.
✨Prepare Questions
Interviews are a two-way street, so think of insightful questions to ask about the company culture, training opportunities, and career progression. This shows that you're not just interested in the job, but also in how you can grow within the organisation. Plus, it gives you a chance to assess if the company is the right fit for you!
