At a Glance
- Tasks: Support daily operations and coordinate activities for a busy property team.
- Company: Join a leading residential platform in a dynamic environment.
- Benefits: Gain valuable training, mentorship, and real responsibility in your role.
- Other info: Fast-paced role with excellent long-term development potential.
- Why this job: Perfect for organised individuals looking to make an impact in property operations.
- Qualifications: Strong admin skills and experience in coordination or office support.
The predicted salary is between 30000 - 40000 £ per year.
Our client is seeking a highly organised, proactive Office Administrator to support day to day operations at a flagship build to rent asset in Wembley. Working closely with the General Manager and on site maintenance team, you will play a key role in keeping operations running smoothly through effective administration, coordination, and communication. This is a fast paced, hands on role where you will sit at the heart of the team, managing systems, schedules, and contractor interactions. While not a technical facilities role, it offers excellent exposure to property operations and maintenance, making it ideal for someone with strong admin skills who thrives in a busy, service led environment.
You will act as the go to person for coordination on site, supporting both operational efficiency and resident experience. This is a varied role offering real responsibility, with strong long term development potential within a growing residential platform.
Key Responsibilities- Manage diaries, inboxes, and scheduling for the maintenance and management team
- Coordinate contractor visits, including booking appointments and managing site access (keys, fobs, sign ins)
- Act as the first point of contact for contractors arriving on site
- Update and maintain records across internal systems (Yardi, HubSpot)
- Process job sheets, invoices, and maintenance records accurately and efficiently
- Issue communications to residents regarding planned or reactive works
- Support the triaging of maintenance requests and ensure timely follow up
- Provide general office administration support to the wider team
- Work closely with the maintenance team to understand workflows and priorities
- Proven experience in an administration, office support, or coordination role
- Strong organisational skills with the ability to manage multiple tasks and priorities
- Confident using Microsoft Office (Outlook, Excel, Word) and working with databases/systems
- Experience with scheduling, diary management, or coordination tasks
- Excellent communication skills, both written and verbal
- Proactive, detail oriented, and able to work independently in a busy environment
- Comfortable working full time on site in a fast paced setting
- Exposure to property, facilities, or maintenance environments would be beneficial but not essential
- Opportunity to gain exposure to facilities and property operations
- Funded training (including IOSH qualification after probation)
- Supportive team environment with mentoring from a senior administrator
- Varied, hands on role with real responsibility and visibility
Office Administrator (Facilities / Property Team) employer: Job Search Place Limited
Join a dynamic and supportive team at our flagship build to rent asset in Wembley, where your role as an Office Administrator will be pivotal in ensuring smooth operations and enhancing resident experiences. With a focus on employee growth, we offer funded training opportunities, including an IOSH qualification, and a collaborative work culture that values your contributions and fosters professional development in the property management sector.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator (Facilities / Property Team)
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves a lot of coordination and interaction, being able to express yourself clearly is key. Try doing mock interviews with friends or family to get comfortable talking about your experiences.
✨Tip Number 3
Be proactive during the interview. Ask questions about the team dynamics and how they handle day-to-day operations. This shows that you're not just there to answer questions but are also thinking about how you can contribute to their success.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in making a positive impression. It shows your enthusiasm for the role and keeps you on their radar as they make their decision.
We think you need these skills to ace Office Administrator (Facilities / Property Team)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills and any relevant admin experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your background makes you a great candidate. Keep it concise but engaging, and don’t forget to mention your proactive approach.
Show Off Your Communication Skills:Since communication is key in this role, make sure your written application is clear and professional. Use proper grammar and structure to demonstrate your attention to detail and ability to convey information effectively.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role and its responsibilities. Familiarise yourself with key tasks like diary management, contractor coordination, and communication with residents. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in a fast-paced environment.
✨Brush Up on Your Tech Skills
The job mentions using systems like Yardi and HubSpot, so if you have experience with these or similar platforms, highlight it! If not, be honest about your proficiency with Microsoft Office and express your willingness to learn new systems quickly.
✨Practice Your Communication
As the first point of contact for contractors and residents, excellent communication is key. Prepare to showcase your verbal and written communication skills during the interview. You might even want to practice answering common questions clearly and concisely to leave a great impression.
