At a Glance
- Tasks: Be the friendly face of our office, managing calls and supporting clients.
- Company: Join a growing professional services organisation in a supportive team.
- Benefits: Competitive salary, private medical insurance, and a company iPad.
- Other info: Full training provided; perfect for those looking to kickstart their career.
- Why this job: Make a real impact in a dynamic environment with opportunities for growth.
- Qualifications: Previous office experience and strong communication skills are a plus.
The predicted salary is between 24960 - 27800 £ per year.
- Office Co-Ordinator & Receptionist
- Newtownards, County Down
- Full-Time Permanent
- Salary Negotiable Depending on Experience
Keenan Recruitment is delighted to be partnering with a well-established and growing professional services organisation in Newtownards to recruit an experienced Office Co-Ordinator & Receptionist.
This is an excellent opportunity to join a friendly, supportive and forward-thinking team where you will play a key role in the smooth day-to-day running of the office.
The successful candidate will be one of the first points of contact for clients and visitors, whilst also providing valuable administrative support across a range of business functions.
This varied position would suit a highly organised, personable and proactive individual who enjoys working in a busy office environment and takes pride in delivering excellent customer service.
The Role
As Office Co-Ordinator & Receptionist, you will be responsible for a broad range of administrative and front-of-house duties, including:
- Reception & Client Support
- Welcoming clients and visitors in a professional and friendly manner
- Managing incoming calls and directing enquiries appropriately
- Monitoring and managing shared email inboxes
- Ensuring messages and communications are passed promptly to the relevant team members
- Providing a professional and welcoming front-of-house experience
- Office Administration
- Managing incoming and outgoing post
- Scanning, filing and maintaining electronic records
- Supporting document management and internal filing systems
- Ordering office supplies and stationery
- Assisting with general office administration and organisational tasks
- Client & Compliance Administration
- Supporting client onboarding processes
- Assisting with Anti-Money Laundering (AML) checks and compliance procedures
- Liaising with external agencies and stakeholders where required
- Assisting with statutory and regulatory administration
- Supporting client account setup and maintenance activities
- Managing client correspondence and documentation requests
- Operational Support
- Arranging appointments and meetings
- Assisting with meeting preparation and administration
- Taking notes and minutes when required
- Supporting team events and business activities
- Providing additional administrative support to management and colleagues
About You
To be successful in this role, you will demonstrate
- Previous office administration experience
- Excellent communication and interpersonal skills
- Strong organisational skills and attention to detail
- The ability to prioritise workload and manage multiple tasks effectively
- A professional and confident approach when dealing with clients
- A proactive and positive attitude
- The ability to work independently and as part of a team
- High levels of discretion and confidentiality
- Good working knowledge of Microsoft Office, including Outlook, Word and Excel
- A willingness to learn new systems and processes
Experience within a professional services, accountancy or client-focused office environment would be advantageous but is not essential, as full training will be provided.
What's on Offer?
- Competitive salary, negotiable depending on experience
- Private medical insurance
- Company i Pad
- Full training and ongoing development
- A supportive and collaborative working environment
- Varied and interesting workload
- Opportunities for career development and progression
- The chance to become a valued member of a growing and successful local business
Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients.
Keenan Recruitment is proudly a Corporate Member of REC - 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation.
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