At a Glance
- Tasks: Support senior management with scheduling, travel arrangements, and administrative tasks.
- Company: Join a leading financial services firm with a commitment to diversity and inclusion.
- Benefits: Full-time role with competitive salary and opportunities for professional growth.
- Other info: Great chance to develop skills and advance your career in a supportive team.
- Why this job: Be the backbone of executive operations and make a real impact in a dynamic environment.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
The predicted salary is between 40000 - 50000 £ per year.
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities
- Directly supports a C16 level manager and generally supports an entire department.
- Manages day to day calendar(s) of senior management.
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
- May prepare and review materials and correspondence for meetings.
- Assist with creation/modification of presentations, spreadsheets, and other various documents.
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
- Orders supplies and process invoices through Procure to Pay system.
- Process and follow-up on Virtual Requests.
- Assists in ad-hoc reports special projects as needed.
- Trains, coaches or guides other administrative staff when required.
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications
- Previous office administration experience preferably within a large and complex financial services or similar organization.
- Highly proficient in Microsoft Office.
- Consistently demonstrates clear and concise written and verbal communication skills.
- Demonstrated ability to quickly gain command of new systems.
- Self-motivated and detail oriented.
Education
- Bachelor's/University degree or equivalent experience.
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
Senior Executive Assistant in London employer: Job Search Place Limited
Citi is an exceptional employer that fosters a dynamic and inclusive work culture, providing Senior Executive Assistants with the opportunity to support high-level management in a fast-paced financial services environment. Employees benefit from comprehensive training programs, career advancement opportunities, and a commitment to work-life balance, all while being part of a globally recognised institution that values diversity and ethical practices.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Senior Executive Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the specific department you'll be supporting. Tailor your responses to highlight how your skills in managing calendars, coordinating travel, and preparing materials can directly benefit their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the responsibilities of a Senior Executive Assistant. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Senior Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Senior Executive Assistant role. Highlight your previous office administration experience and how it aligns with the responsibilities mentioned in the job description.
Showcase Your Skills:We want to see your proficiency in Microsoft Office and your communication skills. Include specific examples of how you've used these skills in past roles, especially in managing calendars and preparing materials for meetings.
Be Detail-Oriented:As a Senior Executive Assistant, attention to detail is key. When you submit your application, double-check for any typos or errors. A polished application reflects your ability to manage important tasks accurately.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Manager
Before the interview, do some research on the C16 level manager you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills. Be prepared to discuss how you've used these tools in previous roles, especially in creating presentations or managing complex spreadsheets. Maybe even bring a sample of your work to showcase your abilities!
✨Demonstrate Communication Skills
Clear and concise communication is key for a Senior Executive Assistant. Practice articulating your thoughts and experiences in a straightforward manner. You might want to prepare examples of how you've effectively communicated in past roles, whether through emails, reports, or meetings.
✨Show Your Detail Orientation
This role requires a keen eye for detail, so be ready to discuss how you manage tasks and ensure accuracy. Share specific examples of how you've handled complex calendars, travel arrangements, or expense reports, highlighting your organisational skills and attention to detail.
