At a Glance
- Tasks: Support daily operations and coordinate activities for a busy property team.
- Company: Join a leading residential platform in Wembley with a dynamic work culture.
- Benefits: Gain valuable training, mentorship, and real responsibility in your role.
- Other info: Fast-paced environment with excellent long-term career growth opportunities.
- Why this job: Perfect for organised individuals looking to make an impact in property operations.
- Qualifications: Strong admin skills and experience in coordination or office support roles.
The predicted salary is between 32833 - 40000 £ per year.
Our client is seeking a highly organised, proactive Office Administrator to support day to day operations at a flagship build to rent asset in Wembley. Working closely with the General Manager and on site maintenance team, you will play a key role in keeping operations running smoothly through effective administration, coordination, and communication. This is a fast paced, hands on role where you will sit at the heart of the team, managing systems, schedules, and contractor interactions. While not a technical facilities role, it offers excellent exposure to property operations and maintenance, making it ideal for someone with strong admin skills who thrives in a busy, service led environment. You will act as the go to person for coordination on site, supporting both operational efficiency and resident experience. This is a varied role offering real responsibility, with strong long term development potential within a growing residential platform.
Key Responsibilities
- Manage diaries, inboxes, and scheduling for the maintenance and management team
- Coordinate contractor visits, including booking appointments and managing site access (keys, fobs, sign ins)
- Act as the first point of contact for contractors arriving on site
- Update and maintain records across internal systems (Yardi, HubSpot)
- Process job sheets, invoices, and maintenance records accurately and efficiently
- Issue communications to residents regarding planned or reactive works
- Support the triaging of maintenance requests and ensure timely follow up
- Provide general office administration support to the wider team
- Work closely with the maintenance team to understand workflows and priorities
Your Requirements
- Proven experience in an administration, office support, or coordination role
- Strong organisational skills with the ability to manage multiple tasks and priorities
- Confident using Microsoft Office (Outlook, Excel, Word) and working with databases/systems
- Experience with scheduling, diary management, or coordination tasks
- Excellent communication skills, both written and verbal
- Proactive, detail oriented, and able to work independently in a busy environment
- Comfortable working full time on site in a fast paced setting
- Exposure to property, facilities, or maintenance environments would be beneficial but not essential
What's on Offer
- Opportunity to gain exposure to facilities and property operations
- Funded training (including IOSH qualification after probation)
- Supportive team environment with mentoring from a senior administrator
- Varied, hands on role with real responsibility and visibility
Office Administrator (Facilities / Property Team) in London employer: Job Search Place Limited
Join a dynamic and supportive team at our flagship build to rent asset in Wembley, where your organisational skills will shine in a fast-paced environment. We offer excellent opportunities for professional growth, including funded training and mentoring from experienced colleagues, ensuring you develop your career in property operations. With a focus on collaboration and resident experience, you'll find meaningful work that makes a real impact every day.
