At a Glance
- Tasks: Support top-level executives with administrative and clerical tasks in a fast-paced legal environment.
- Company: A rapidly growing City law firm, part of a major US-based legal services business.
- Benefits: Full-time position with opportunities for professional growth and development.
- Other info: Flexible work environment with potential for overtime and career advancement.
- Why this job: Join a dynamic team and make a real impact in the legal field.
- Qualifications: Experience in a professional setting, preferably in a law firm, with strong IT skills.
The predicted salary is between 35000 - 45000 £ per year.
A fast-growing City law firm, part of a major US-based international legal services business, is seeking a Legal Secretary. This is a new position created as a result of rapid growth in the business. The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed.
Responsibilities:
- Answers, screens and prioritises incoming calls (responding to enquiries and client needs)
- Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)
- General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing
- Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder
- Reconciles complex expenses, processes reimbursements, and enters time for Shareholder in a timely manner
- Calendar management: Frequent review of calendar with Shareholder to discuss travel, meetings, and material requirements; updates calendar with deadlines and adjusts as deadlines are modified
- Coordinates, compiles, organises, and prepares materials for meetings and clients
- Arranges client meetings, schedules conference calls in multiple time zones
- Performs and researches conflict checks on new clients and matters
- Drafts, proofreads, and revises correspondence, engagement letters and other legal documents
- Maintains and updates comprehensive contact information, notifying staff of updates
- Follows up with team members on workflow and deadlines
- Maintains electronic and paper filings
- Works closely and effectively with other department members to successfully complete projects
- Assists with other department activities as needed and performs additional duties and responsibilities as assigned
Experience, Skills and Personal Attributes:
- Experience in a professional environment, preferably in a large law firm setting supporting top-level executives
- Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
- Exceptional computer skills with the ability to learn new software applications quickly
- Excellent communication skills, both written and oral
- Effective interpersonal skills and the ability to interact with people at all levels
- A commercial and pragmatic outlook
- Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances
- Excellent IT skills (Word, Excel, Outlook)
- Demonstrate a positive attitude and be a role model for the team
- Excellent attention to detail and the ability to work well under pressure
- Ability to manage simultaneous workstreams to tight deadlines
- Must be able to work autonomously
- Excellent prioritisation and time management skills
Qualifications:
- Degree or equivalent experience is preferred
Legal Secretary in London employer: Job Search Place Limited
Join a dynamic and rapidly expanding City law firm in London, where your role as a Legal Secretary will be pivotal to our success. We offer a supportive work culture that values collaboration and professional growth, alongside competitive benefits and opportunities for advancement within a major US-based international legal services business. Experience the excitement of working in a fast-paced environment while contributing to meaningful legal work.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how you can contribute as a Legal Secretary. Tailor your responses to show you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Legal Secretary in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Secretary role. Highlight relevant experience, especially in administrative tasks and document processing. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our fast-growing law firm. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your IT Skills:Since we need someone with excellent IT skills, make sure to mention your proficiency with Microsoft Word, Excel, and Outlook. If you've used any other software that could be relevant, don't hesitate to include that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with tasks like document production, calendar management, and client coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since proficiency in Microsoft Word, Excel, and Outlook is crucial, be prepared to discuss your experience with these tools. You might even want to mention any other software you've used that could be relevant. Highlighting your ability to learn new applications quickly can also set you apart.
✨Prepare for Scenario Questions
Expect questions that assess how you handle high-pressure situations or manage multiple tasks. Think of examples from your past experiences where you successfully prioritised tasks or resolved conflicts. This will showcase your problem-solving skills and ability to work under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the firm's growth plans, or how they support their staff's professional development. This shows your enthusiasm for the role and helps you gauge if the firm is the right fit for you.
