At a Glance
- Tasks: Support the CEO with scheduling, meeting coordination, and operational planning.
- Company: Fast-growing connectivity specialist in telecommunications and satellite solutions.
- Benefits: Competitive salary, private medical insurance, performance bonus, and career progression.
- Other info: Onsite role with opportunities for long-term career development.
- Why this job: Join a dynamic team and make a real impact on business growth and strategy.
- Qualifications: Strong organisational skills, business acumen, and experience with executive support.
The predicted salary is between 40000 - 50000 £ per year.
A fast-growing connectivity specialist operating across Starlink, LEO satellite and wider telecommunications solutions is seeking a highly organised and commercially aware Executive Assistant to support the CEO. The business delivers connectivity solutions globally across enterprise, maritime, broadcast, construction, utilities and mobility sectors, and is scaling rapidly across the UK, Europe and the US. This is a highly involved Executive Assistant position, suited to someone who can provide structured, proactive support across executive coordination, business operations, planning, meeting management, internal communication, systems and strategic follow-up. The successful candidate will become a trusted operational support partner to the CEO, helping to improve focus, accountability, business rhythm and execution across the organisation. This role requires the successful person to be based out of the Livingston office, onsite 5 days a week.
Responsibilities
- Manage and optimise the CEO's schedule, priorities and focus areas
- Coordinate leadership and operational meetings, capturing actions and following up on key outcomes
- Help structure and coordinate weekly, monthly and quarterly business reviews
- Act as a central coordination point between departments and leadership teams
- Monitor progress against company priorities, KPIs and operational goals
- Follow up with department heads to ensure actions are completed
- Identify blockers, delays or communication gaps and escape appropriately
- Assist with internal operational planning and execution frameworks
- Help build and maintain executive operating systems, action trackers and structured workflows
- Coordinate action tracking from meetings into structured operational systems
- Support sales strategy execution and commercial planning activity
- Assist in preparation for partner meetings, QBRs, SBRs and strategic presentations
- Support operational setup across new regions and business functions
Requirements
- Highly organised with exceptional attention to detail
- Strong coordination, administration and operational support capability
- Commercially aware with strong business acumen
- Comfortable working in a fast paced, high growth environment
- Strong communication and stakeholder management skills
- Confident working directly with senior leadership
- Technically capable and comfortable with business systems and AI tools
- Experience with tools such as ClickUp, Planner, Zoho, Teams, CRM systems or similar
- Strong ability to prioritise and manage multiple moving workstreams
- Able to follow up professionally and help maintain accountability across teams
- Excellent written communication and meeting coordination skills
- Comfortable handling confidential and commercially sensitive information
Ideal Backgrounds
- Executive Assistant to a CEO, Managing Director or senior leadership team
- Business Support or Operations Support
- Strategy and operations support
- Technology operations
- Scaling SME or high growth business environments
Personality Traits
- Extremely proactive
- Calm under pressure
- Naturally organised
- Structured thinker
- Commercially intelligent
- High ownership mentality
- Comfortable dealing with senior stakeholders
- Able to simplify complexity into structured action
- Highly trustworthy and discreet
What Success Looks Like
- The CEO becomes significantly more focused on growth and strategy
- Leadership accountability improves across the business
- Meetings become more structured and action-oriented
- Strategic initiatives move faster with clearer ownership
- Operational systems become embedded into day to day operations
- The business operates with greater clarity, visibility and execution discipline
- Internal communication and coordination improve significantly
This role is designed to evolve alongside the business and offers significant long-term progression potential into broader executive support, operational and strategic responsibilities.
Executive Assistant to the CEO in Livingston employer: Job Search Place Limited
As a fast-growing connectivity specialist based in Livingston, we pride ourselves on fostering a dynamic work culture that values innovation and collaboration. Our employees enjoy competitive salaries, comprehensive benefits including private medical insurance and performance bonuses, and ample opportunities for professional growth within a rapidly scaling organisation. Join us to be part of a team that is not only shaping the future of telecommunications but also committed to your personal and career development.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the CEO in Livingston
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in executive roles. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Show us you understand their mission and how you can help the CEO stay focused on growth and strategy.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Mock interviews with friends can help you nail this.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant to the CEO in Livingston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills, attention to detail, and any experience you have in supporting senior leadership. We want to see how you can bring value to our CEO!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed multiple priorities and supported executives in the past.
Showcase Your Tech Savvy:Mention any tools or systems you’re familiar with, like ClickUp or CRM systems. We love candidates who are comfortable with technology and can help us streamline operations. Don’t forget to highlight your ability to adapt to new tools!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Job Search Place Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO. Familiarise yourself with the company's operations, especially in connectivity solutions and how they impact various sectors. This will help you demonstrate your commercial awareness and ability to support the CEO effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational abilities. Think about times when you've successfully managed multiple priorities or streamlined processes. Be ready to discuss how you can optimise the CEO's schedule and improve meeting management, as this is crucial for the role.
✨Communicate Clearly and Confidently
Strong communication skills are key for this position. Practice articulating your thoughts clearly and confidently. During the interview, be prepared to discuss how you would handle internal communications and follow-ups with department heads, ensuring accountability across teams.
✨Demonstrate Proactivity and Problem-Solving
The ideal candidate is proactive and able to identify blockers or communication gaps. Prepare to share specific instances where you've taken initiative to solve problems or improve processes. This will show your potential employer that you can help the CEO maintain focus and drive operational success.
