At a Glance
- Tasks: Support top-level executives with administrative and clerical tasks in a fast-paced legal environment.
- Company: A rapidly growing City law firm, part of a major US-based legal services business.
- Benefits: Full-time position with opportunities for overtime and professional growth.
- Other info: Flexible work environment with potential for career advancement.
- Why this job: Join a dynamic team and gain valuable experience in the legal field.
- Qualifications: Experience in a professional setting, preferably in a law firm; strong IT and communication skills.
The predicted salary is between 35000 - 45000 £ per year.
A fast-growing City law firm, part of a major US-based international legal services business, is seeking a Legal Secretary. This is a new position created as a result of rapid growth in the business. The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed.
Responsibilities
- Answers, screens and prioritises incoming calls (responding to enquiries and client needs)
- Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)
- General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing
- Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder
- Reconciles complex expenses, processes reimbursements, and enters time for Shareholder in a timely manner
- Calendar management: Frequent review of calendar with Shareholder to discuss travel, meetings, and material requirements; updates calendar with deadlines and adjusts as deadlines are modified
- Coordinates, compiles, organises, and prepares materials for meetings and clients
- Arranges client meetings, schedules conference calls in multiple time zones
- Performs and researches conflict checks on new clients and matters
- Drafts, proofreads, and revises correspondence, engagement letters and other legal documents
- Maintains and updates comprehensive contact information, notifying staff of updates
- Follows up with team members on workflow and deadlines
- Maintains electronic and paper filings
- Works closely and effectively with other department members to successfully complete projects
- Assists with other department activities as needed and performs additional duties and responsibilities as assigned
Experience, Skills and Personal Attributes
- Experience in a professional environment, preferably in a large law firm setting supporting top-level executives
- Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
- Exceptional computer skills with the ability to learn new software applications quickly
- Excellent communication skills, both written and oral
- Effective interpersonal skills and the ability to interact with people at all levels
- A commercial and pragmatic outlook
- Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances
- Excellent IT skills (Word, Excel, Outlook)
- Demonstrate a positive attitude and be a role model for the team
- Excellent attention to detail and the ability to work well under pressure
- Ability to manage simultaneous workstreams to tight deadlines
- Must be able to work autonomously
- Excellent prioritisation and time management skills
Qualifications
- Degree or equivalent experience is preferred
Legal Secretary employer: Job Search Place Limited
Join a dynamic and rapidly expanding City law firm in London, where your role as a Legal Secretary will be pivotal to our success. We offer a supportive work culture that values collaboration and professional growth, alongside competitive benefits and opportunities for advancement within a major US-based international legal services business. Experience the excitement of working in a fast-paced environment while contributing to meaningful legal work.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit. Plus, come armed with questions that demonstrate your interest!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Secretary role. Highlight relevant experience, especially in administrative tasks and document processing, as these are key for us. Use keywords from the job description to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share why you’re excited about this position and how your skills align with what we’re looking for. Keep it concise but engaging – we want to see your personality come through!
Show Off Your IT Skills:Since we need someone proficient in Microsoft Word, Excel, and Outlook, make sure to mention any specific projects or experiences where you’ve used these tools effectively. We love seeing examples of your tech-savviness!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with tasks like document production, calendar management, and client coordination. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Tech Savvy
Since proficiency in Microsoft Word, Excel, and Outlook is crucial, be prepared to discuss your experience with these tools. You might even want to mention any other software you've used in previous roles. Highlighting your ability to learn new applications quickly can set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess how you handle high-pressure situations or manage multiple deadlines. Think of specific examples from your past experiences where you successfully navigated challenges. This will showcase your problem-solving skills and ability to work autonomously.
✨Demonstrate Your Communication Skills
As a Legal Secretary, you'll need excellent written and oral communication skills. Be ready to discuss how you've effectively interacted with clients and colleagues in the past. Practising clear and concise responses during the interview will also help you make a great impression.
