At a Glance
- Tasks: Support managing directors and legal teams with administrative tasks and diary management.
- Company: Join a leading firm at the intersection of finance and law.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to work with senior leaders and develop valuable relationships.
- Why this job: Be part of a team that makes a real impact in the legal and financial sectors.
- Qualifications: 3+ years admin experience, strong communication skills, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 £ per year.
Overview
We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators.
Your Impact
We are searching for a highly motivated Administrative Assistant with 3+ years Admin experience to support multiple managing directors and their respective legal teams across various office locations/time zones. Previous experience in supporting executives or lawyers and managing complex diaries is essential. The role requires exceptional multitasking abilities, strong communication skills and a keen attention to detail.
Responsibilities
- Supporting MDs and their teams
- Maintaining detailed calendars and prioritising meeting requests
- Providing legal spend management support and proactively managing legal billing for the teams
- Book travel arrangements (cars, international flights, accommodation and visas)
- Expense management, ensuring expenses are processed in a timely fashion
- Coordinating internal meetings with senior leaders and high level stakeholders at the firm and forming good relationships with Executive Admins throughout the firm
- Implementing divisional policies and providing guidance to their teams
- Maintaining a strong understanding of firm policies to allow handling of certain issues independently
- Responsible for participating in general administrative duties and taking on ad hoc requests as required
Qualifications / Skills
- 3+ years of Admin Assistant experience
- Requires excellent interpersonal and communication skills
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook
- Strong organisational skills, coupled with great attention to detail
- Ability to solve problems quickly and efficiently
- Self-starter with excellent anticipation skills; problem solving; follow up and judgement
- Comfortable working with people at all organisational levels
- Ability to work well under pressure, adapt to unexpected events, prioritise and multi-task in a deadline driven environment
- Must be able to prioritise a variety of time sensitive tasks
- Team player with a positive attitude
- Highest degree of integrity, professionalism, diplomacy and discretion required with the ability to handle highly sensitive, confidential information with a high degree of integrity and confidentiality
Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law. We're committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process.
Legal-Administrative Assistant-Birmingham employer: Job Search Place Limited
Goldman Sachs is an exceptional employer, offering a vibrant work culture that thrives on collaboration and innovation in the heart of Birmingham. With a strong commitment to employee growth, we provide ample opportunities for professional development and advancement, alongside competitive benefits that support work-life balance. Join us to be part of a dynamic team where your contributions are valued and you can make a meaningful impact in the intersection of finance and law.
StudySmarter Expert Advice🤫
We think this is how you could land Legal-Administrative Assistant-Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and finance sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you'll need to convey information clearly and effectively. Try mock interviews with friends or family to boost your confidence and refine your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Legal-Administrative Assistant-Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Legal-Administrative Assistant. Highlight your admin experience, especially any work with executives or in legal settings. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about financial law and how your previous experiences have prepared you for this role. We love seeing enthusiasm and a personal touch.
Show Off Your Skills:Don’t forget to showcase your organisational and multitasking skills in your application. Mention specific tools like MS Word and Excel that you’re proficient in. We need someone who can juggle tasks like a pro!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes straight to us. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Job Search Place Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal-Administrative Assistant. Familiarise yourself with the key tasks like managing complex diaries, supporting legal teams, and handling sensitive information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Multitasking Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks at once. Highlight situations where you prioritised effectively under pressure, as this is crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Strong Communication Abilities
Since the role requires excellent interpersonal skills, prepare to talk about how you've built relationships with colleagues or clients in previous positions. Think of examples where your communication made a difference, especially in coordinating meetings or managing expectations.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and judgement. Prepare for hypothetical scenarios related to diary management or handling confidential information. Practising your responses will help you feel more confident and articulate during the interview.
